Hybrid Document Control Specialist - Manage Digital Records

Stanley Consultants, Inc.; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

401(k)

Professional Growth

Job summary

Stanley Consultants is seeking a Document Control Specialist in a hybrid role across multiple U.S. locations, including Austin, TX. The position focuses on managing project electronic documentation and facilitating design reviews, with emphasis on training, metadata tagging, and compliance with records management policies.

You will support PM teams, maintain repositories, perform quality checks, and assist with project closeout documentation, ensuring accurate filing and regulatory alignment.

Qualifications

• BS in information management field or equivalent work experience required.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with maintaining/managing document metadata tags, naming conventions, document retention policies, and other aspects as current document management solutions.
• Experience developing file categories and indexing structures for a wide variety of materials under a comprehensive records management system.
• Detail oriented with strong affection toward consistency and persistence in maintaining quality control standards and conventions.

Responsibilities

• Provide guidance and training on document control processes to the Project Management Team members.
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements.
• Perform quality reviews to verify that documents are filed in accordance with the established document control conventions, processes and data structure requirements.
• Support project staff in project closeout documentation.
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage.
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members.
• Support from end users on document filing in electronic systems.
• Performs document loading functions in support of the project teams.
• Manage and control the various document processes and logs for the project(s)Address questions/issues from end users

Skills

Document management

Quality control

Metadata tagging

Indexing structures

Training

Education

BS in information management

Tools

Project Wise

PMIS systems

Job description

Stanley Consultants is seeking a Document Control Specialist in a hybrid role across multiple U.S. locations, including Austin, TX. The position focuses on managing project electronic documentation and facilitating design reviews, with emphasis on training, metadata tagging, and compliance with records management policies.

You will support PM teams, maintain repositories, perform quality checks, and assist with project closeout documentation, ensuring accurate filing and regulatory alignment.