Hybrid Document Control Specialist - Streamline Compliance

Lever, Inc.; Chicago (IL); Hybrid; USD 64,000 - 79,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Away

Tuition assistance

401K match

Job summary

Stanley Consultants is seeking a Document Control Specialist to manage project electronic documentation and support design reviews. The role involves guiding the PM team on document control, maintaining repositories, and ensuring compliance with business and regulatory standards.

You will perform quality reviews, support project closeout, and manage documents as official project records, with a focus on consistency and meticulous records management.

Qualifications

• Requires BS in information management or equivalent experience.
• 5+ years in electronic document management systems.
• Experience with metadata tagging, naming conventions, retention policies.
• Experience developing file categories and indexing structures under a records management system.
• Detail-oriented with strong consistency and quality control tendencies.

Responsibilities

• Provide guidance and training on document control processes to project teams.
• Maintain document repositories and ensure compliance with business, legal, and regulatory requirements.
• Perform quality reviews of document filing and data structure conventions.
• Support project staff in closeout documentation.
• Manage final and published documents as project records.

Skills

Document management systems

Metadata tagging

File categorization

Indexing structures

Quality control

Education

BS in information management field

Tools

ProjectWise

Client PMIS systems

Job description

Stanley Consultants is seeking a Document Control Specialist to manage project electronic documentation and support design reviews. The role involves guiding the PM team on document control, maintaining repositories, and ensuring compliance with business and regulatory standards.

You will perform quality reviews, support project closeout, and manage documents as official project records, with a focus on consistency and meticulous records management.