Hybrid Document Control Specialist

Stanley Consultants, Inc.; Denver (CO); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Stock ownership

401K match

Paid holidays

Tuition assistance

Job summary

Stanley Consultants, Inc. is seeking a Document Control Specialist to manage project electronic documentation and support the design review process. The role focuses on maintaining filing accuracy across ProjectWise, PMIS systems, and hardcopy records in a hybrid work environment.

Responsibilities include training teams on document control, enforcing conventions, supporting project closeout, and ensuring regulatory compliance in document handling across multiple locations including Denver, CO.

Qualifications

• BS in information management or equivalent work experience.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with metadata tagging, naming conventions, retention policies, and related aspects of document management systems.
• Experience developing file categories and indexing structures under a records management system.
• Detail oriented with strong consistency and quality control in document handling.

Responsibilities

• Provide guidance and training on document control processes to Project Management Team members.
• Maintain document repositories (ProjectWise, Client PMIS systems and hardcopy files) and verify proper filing per requirements.
• Perform quality reviews to ensure documents follow conventions and data structure rules.
• Support project staff in closeout documentation.
• Manage final and published documents as project records per requirements.
• Oversee workflow processes and document storage.

Skills

Document control

Metadata tagging

Indexing structures

Quality control

Regulatory compliance

Education

BS in information management or equivalent

Tools

ProjectWise

PMIS (Client)

Job description

Stanley Consultants, Inc. is seeking a Document Control Specialist to manage project electronic documentation and support the design review process. The role focuses on maintaining filing accuracy across ProjectWise, PMIS systems, and hardcopy records in a hybrid work environment.

Responsibilities include training teams on document control, enforcing conventions, supporting project closeout, and ensuring regulatory compliance in document handling across multiple locations including Denver, CO.