Senior Biotech Executive Support Lead

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Our client, a life sciences firm in Cambridge, seeks a highly organized Senior Administrative Assistant to support the leadership team and department operations in a fast-paced biotech environment.

You will manage complex calendars, coordinate cross-functional communications between scientists and business units, arrange domestic and international travel, prepare expense reports, and help prepare grant applications and presentations.

Qualifications

• 3+ years of administrative experience in biotech/pharma or a fast-paced, highly regulated setting.
• Bachelor’s degree or equivalent practical experience preferred.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (Slack/Zoom/Teams).
• Experience with expense and procurement software (Concur, Coupa) is a major plus.
• Exceptional verbal and written communication; ability to interface with scientists, executives, investors, and boards.
• Proven ability to multitask, prioritize, and adapt to changing deadlines.

Responsibilities

• Calendar & Meeting Management: manage complex calendars for multiple executives and coordinate high-stakes meetings.
• Cross-Functional Liaison: bridge between executives, R&D teams, clinical ops, and external partners.
• Travel & Expense Coordination: arrange domestic and international travel and reconcile expense reports.
• Documentation & Compliance: format, proofread, and organize technical documents and grant applications with confidentiality.
• Event Planning & Logistics: lead department events and external seminars or workshops.
• Office Operations: manage PO tracking, supplies, and shipping logistics for sensitive materials.

Skills

Calendar management

Verbal communication

Written communication

Cross-functional collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Slack

Zoom

Teams

Concur

Coupa

Job description

Our client, a life sciences firm in Cambridge, seeks a highly organized Senior Administrative Assistant to support the leadership team and department operations in a fast-paced biotech environment.

You will manage complex calendars, coordinate cross-functional communications between scientists and business units, arrange domestic and international travel, prepare expense reports, and help prepare grant applications and presentations.