Executive Assistant to Biotech CEO - On-Site Palo Alto

Proclinical; Palo Alto (CA); Sur place; USD 55 000 - 69 000; Plein temps

Résumé du poste

Proclinical is seeking an Executive Assistant to support the CEO of a biotech company in Palo Alto. This fully on-site contract position focuses on coordinating calendars, meetings, travel, and communications with internal and external stakeholders.

Ideal candidates have a Bachelor's degree (preferred) and proven experience supporting senior leadership, with strong organizational, communication, and time-management skills.

Qualifications

• Bachelor's degree preferred.
• Proven experience as an Executive Assistant supporting senior leadership.
• Exceptional organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and calendar management tools.
• Ability to exercise sound judgment, maintain confidentiality, and thrive in a dynamic biotech environment.

Responsabilités

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Coordinate internal and external meetings with key stakeholders, investors, and business partners.
• Handle confidential information and sensitive business matters with professionalism.
• Track action items, follow up on priorities, and support special projects and company initiatives.
• Serve as a key point of contact between the CEO and internal teams, external partners, and other stakeholders.

Connaissances

Executive support

Communication

Time management

Attention to detail

Confidentiality

Formation

Bachelor's degree

Outils

Microsoft Office

Calendar tools

Description du poste

Proclinical is seeking an Executive Assistant to support the CEO of a biotech company in Palo Alto. This fully on-site contract position focuses on coordinating calendars, meetings, travel, and communications with internal and external stakeholders.

Ideal candidates have a Bachelor's degree (preferred) and proven experience supporting senior leadership, with strong organizational, communication, and time-management skills.