Remote Senior Executive Assistant to CEO – Life Sciences

Mahler Private Staffing; Wisconsin; Hybrid; USD 125,000 - 145,000; Full time

Job summary

Mahler Private Staffing seeks an experienced Senior Executive Assistant to support the CEO of a growing life sciences and biotechnology company. This role requires exceptional organizational skills, proactive problem solving, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, travel, communications with partners and internal teams, prepare materials, and support business development and corporate operations.

Qualifications

• Significant experience supporting C-suite executives in fast-paced environments.
• Exceptional organizational, communication, and project coordination skills.
• Proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, Teams.
• Tech-savvy with productivity platforms and AI tools such as ChatGPT or Claude.
• Experience in life sciences/biotech preferred but not required.

Responsibilities

• Provide high-level executive support to the CEO, managing calendars, meetings, correspondence, and travel coordination.
• Coordinate communications, meetings, and follow-up with customers, distributors, international partners, and internal teams.
• Track multiple initiatives, deadlines, and deliverables to keep projects advancing.
• Prepare, edit, and refine executive presentations, reports, and professional correspondence.
• Assist with real estate and property-related coordination when needed.
• Anticipate needs and proactively manage follow-through across responsibilities.

Skills

C-suite support

Calendar management

Communication

Project coordination

Microsoft 365

AI tools

Tools

Microsoft 365

Job description

Mahler Private Staffing seeks an experienced Senior Executive Assistant to support the CEO of a growing life sciences and biotechnology company. This role requires exceptional organizational skills, proactive problem solving, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, travel, communications with partners and internal teams, prepare materials, and support business development and corporate operations.