Senior Executive Assistant

Manning Personnel Group, Inc.; Lexington (MA); Presencial; USD 160 000 - 180 000; Tempo integral

Resumo da oferta

Manning Personnel Group, Inc. is seeking a highly polished Senior Executive Assistant to partner directly with the CEO in Lexington, MA. This onsite role demands anticipation of needs, superb prioritization, and acting as an extension of the CEO in a fast-paced, science-driven environment.

You will coordinate the CEO’s calendar, communications, travel, and board interactions, while maintaining strict confidentiality and alignment with executive priorities.

Qualificações

• 8+ years as an executive assistant supporting a CEO or C-suite.
• Experience in biotech, pharma, or life sciences preferred.
• Bachelor’s degree preferred, or equivalent experience.
• Exceptional judgment, discretion, and professionalism.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage multiple priorities.

Responsabilidades

• Manage the CEO’s complex calendar, prioritize conflicts.
• Screen and manage communications as gatekeeper.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare agendas, briefing materials, and presentations for meetings.
• Coordinate investor, partner, and scientific advisory interactions.
• Plan executive offsites, leadership meetings, and company events.
• Process expense reports and manage invoices.
• Handle highly confidential information with utmost discretion.
• Partner with EAs and teams for cross-functional coordination.
• Take ownership of special projects and ad hoc requests.

Conhecimentos

8+ years executive support

Biotech/Life sciences experience

Discretion & professionalism

Excellent communication

Strong organizational skills

Onsite work capability

MS Office proficiency

Formação académica

Bachelor’s degree preferred or equivalent

Ferramentas

Microsoft Office

Descrição da oferta de emprego

A growing biotechnology company in Lexington, MA is seeking a highly polished Senior Executive Assistant to partner directly with the Chief Executive Officer. This is a high-visibility, high-trust role for a seasoned professional who can anticipate needs, manage competing priorities, and act as an extension of the CEO in a fast-paced, science-driven environment. You will serve as a key point of contact between the CEO, the executive team, the Board, investors, and external partners. This is a fully onsite position (5 days per week).

Key Responsibilities

• Manage the CEO’s complex, fast-changing calendar, proactively prioritizing and resolving conflicts.
• Screen and manage the CEO’s communications, correspondence, and requests, acting as a gatekeeper and trusted representative.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare agendas, briefing materials, presentations, and meeting follow-ups for executive team and Board meetings.
• Coordinate investor, partner, and scientific advisory interactions, including meetings, site visits, and conference travel.
• Plan and coordinate executive offsites, leadership meetings, and company events.
• Process expense reports and manage reimbursements and vendor invoices.
• Handle highly confidential and sensitive information, including pipeline, financial, and corporate matters, with the utmost discretion.
• Partner with other executive assistants and teams to ensure smooth cross-functional coordination.
• Take ownership of special projects and ad hoc requests as needed.

Qualifications

• 8+ years of experience as an executive assistant, including prior experience supporting a CEO or C-suite executive
• Experience in biotech, pharma, or life sciences strongly preferred
• Bachelor’s degree preferred, or equivalent experience
• Exceptional judgment, discretion, and professionalism
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfort with expense and travel tools
• Proactive, resourceful, and able to work independently with minimal direction
• Ability to work onsite five days per week

Compensation

• $160-$180k range

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.