Senior Billing & AR Lead — Hybrid (MA)

Vanasse Hangen Brustlin Inc.; Watertown (MA); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Hybrid work environment

401(k) plan

Medical insurance

Job summary

Vanasse Hangen Brustlin Inc. is seeking an experienced Senior Billing Analyst to own complex billing and AR activities, supporting NE regional projects and client relationships in a hybrid MA-based role.

You will advise Project Managers and Finance leadership, resolve escalated issues, and improve billing processes to impact project performance. Ideal candidates have 4+ years in billing/AR and strong Excel skills.

Qualifications

• 4+ years of experience in billing, accounts receivable, or related finance roles.
• Bachelor's degree in accounting or related field preferred.
• Experience with ERP systems, Deltek Vision or Vantagepoint advantageous.
• Strong analytical and attention to detail.

Responsibilities

• Prepare, review, and finalize complex client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
• Manage a portfolio of routine to highly complex project accounts, including billing exceptions, invoice revisions, credit/rebill activity, and escalated client concerns.
• Review contract compensation, billing methods, client requirements, and supporting documentation to ensure billing accuracy, completeness, and compliance.
• Partner with Project Managers and operational leaders to develop effective invoicing and collection strategies for complex or high-risk accounts.
• Monitor accounts receivable aging and proactively analyze aging trends, dispute categories, delayed-payment drivers, write-off risks, and potential cash-flow impacts.
• Lead follow-up efforts for outstanding receivables and escalated collection matters; support payment-plan and issue-resolution approaches as appropriate.
• Research and resolve complex billing, payment, subconsultant invoicing, and account-balance discrepancies with clients, Project Managers, vendors, and internal Finance partners.
• Apply payments, reconcile unapplied cash, and oversee account reconciliations, credit memos, adjustments, and other receivables-related activities.
• Maintain complete and accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and client-required materials.
• Coordinate with subconsultants and vendors on accounts payable activities, including invoice review, coding, tracking, and reconciliation.
• Prepare billing, AR aging, collections, and trend analyses for Finance and operational leadership to support sound financial decision‑making.
• Support internal controls, audit requests, policy adherence, and documentation standards related to billing and receivables activities.
• Identify and drive improvements to billing workflows, reporting, customer communication practices, and financial processes.
• Serve as a subject-matter resource for billing and AR practices; provide guidance, training, quality review, and mentorship to junior billing staff as needed.
• Support the Finance team and Project Managers with additional finance, contract, and project-related activities as needed.

Skills

Billing & AR management

Analytical problem-solving

Advanced Excel

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

ERP systems

Deltek Vision

Vantagepoint

Job description

Vanasse Hangen Brustlin Inc. is seeking an experienced Senior Billing Analyst to own complex billing and AR activities, supporting NE regional projects and client relationships in a hybrid MA-based role.

You will advise Project Managers and Finance leadership, resolve escalated issues, and improve billing processes to impact project performance. Ideal candidates have 4+ years in billing/AR and strong Excel skills.