Hybrid Billing Analyst for Engineering Projects

Vanasse Hangen Brustlin Inc.; McKnight and Bay (MA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Vanasse Hangen Brustlin Inc. (VHB) is hiring a Billing Analyst to join our New England Regional Finance team. The role focuses on accurate invoicing, project budgeting support, and maintaining financial records across MA offices in a hybrid work setup.

The ideal candidate has 0-4 years in billing or related finance operations, with an Associate degree and ERP experience. Proficiency in Excel and strong collaboration with PMs and vendors is expected.

Qualifications

• Associate's degree in Accounting, Finance, Business, Management, or a related field; bachelor's degree preferred.
• 0-4 years of experience in billing, accounts receivable, collections, accounting, finance operations, or a related field.
• Experience with an ERP or accounting system; familiarity with Deltek Vision or Vantagepoint is strongly preferred.

Responsibilities

• Prepare, review, and process client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
• Manage recurring billing cycles, including invoice revisions, credit/rebill activity, and billing corrections.
• Support project setup and budgeting by reviewing contract compensation, billing methods, and project financial requirements.
• Maintain accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and other client-required materials.
• Coordinate accounts payable activities with subconsultants and vendors, including logging, reviewing, coding, and reconciling invoices.
• Research and resolve client questions and discrepancies related to project billing, subconsultant invoicing, payments, and account balances.
• Monitor accounts receivable aging reports and follow up on outstanding invoices in coordination with Project Managers and Finance leadership.
• Apply payments, reconcile unapplied cash, and assist with account reconciliations, credit memos, and billing adjustments.
• Partner with Project Managers and other internal stakeholders to resolve billing disputes and remove barriers to collection.
• Prepare routine billing, AR aging, and trend analyses to support leadership review and project financial decision-making.
• Identify opportunities to improve billing processes, documentation, and reporting accuracy.
• Support the Finance team and Project Managers with additional finance- and contract-related tasks, including tracking general office expenses as needed.

Skills

Organizational skills

Attention to detail

Problem-solving

Communication

Independent work

Collaboration

Excel proficiency

Education

Associate degree

Bachelor’s degree preferred

Tools

ERP system

Deltek Vision

Vantagepoint

Job description

Vanasse Hangen Brustlin Inc. (VHB) is hiring a Billing Analyst to join our New England Regional Finance team. The role focuses on accurate invoicing, project budgeting support, and maintaining financial records across MA offices in a hybrid work setup.

The ideal candidate has 0-4 years in billing or related finance operations, with an Associate degree and ERP experience. Proficiency in Excel and strong collaboration with PMs and vendors is expected.