Hybrid Billing Analyst for Engineering Projects

Vanasse Hangen Brustlin Inc.; Winooski (VT); Hybrid; USD 37,000 - 52,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, vision coverage

Wellness programs

Job summary

Vanasse Hangen Brustlin Inc. (VHB) is seeking a Billing Analyst to support the New England Regional Finance team in accurate, timely invoicing and strong project financial performance.

This hybrid role is based in one of our Northern New England offices: Winooski, VT; Bedford, NH; or South Portland, ME, with potential for hybrid work from other NE offices. You will handle client invoices, AR aging, and billing adjustments while coordinating with project managers and subconsultants.

Qualifications

• Associate degree in Accounting, Finance, Business, Management, or related field; bachelor's degree preferred.
• 0–4 years of experience in billing, accounts receivable, collections, accounting, finance operations, or related field.
• Experience in a professional services, engineering, architecture, construction, or project-based environment preferred.
• Experience with an ERP or accounting system; familiarity with Deltek Vision or Vantagepoint strongly preferred.

Responsibilities

• Prepare, review, and process client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
• Manage recurring billing cycles, including invoice revisions, credit/rebill activity, and billing corrections.
• Support project setup and budgeting by reviewing contract compensation, billing methods, and project financial requirements.
• Maintain accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and other client-required materials.
• Coordinate accounts payable activities with subconsultants and vendors, including logging, reviewing, coding, and reconciling invoices.
• Research and resolve client questions and discrepancies related to project billing, subconsultant invoicing, payments, and account balances.
• Monitor accounts receivable aging reports and follow up on outstanding invoices in coordination with Project Managers and Finance leadership.
• Apply payments, reconcile unapplied cash, and assist with account reconciliations, credit memos, and billing adjustments.
• Partner with Project Managers and other internal stakeholders to resolve billing disputes and remove barriers to collection.
• Prepare routine billing, AR aging, and trend analyses to support leadership review and project financial decision-making.
• Identify opportunities to improve billing processes, documentation, and reporting accuracy.
• Support the Finance team and Project Managers with additional finance- and contract-related tasks, including tracking general office expenses as needed.

Skills

Excel proficiency

Billing & AR

Attention to detail

Communication

Multi-project coordination

Education

Associate degree

Bachelor's preferred

Tools

Deltek Vision

Vantagepoint

Job description

Vanasse Hangen Brustlin Inc. (VHB) is seeking a Billing Analyst to support the New England Regional Finance team in accurate, timely invoicing and strong project financial performance.

This hybrid role is based in one of our Northern New England offices: Winooski, VT; Bedford, NH; or South Portland, ME, with potential for hybrid work from other NE offices. You will handle client invoices, AR aging, and billing adjustments while coordinating with project managers and subconsultants.