Senior AP Specialist: Precise, Timely Invoicing

Company Confidential; Hayward (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Company Confidential in Hayward, CA seeks a Sr. Accounts Payable Specialist to manage vendor invoices, approvals, and payments while supporting month-end close. You will collaborate with Purchasing, AR, and internal teams to resolve discrepancies and maintain accurate AP records.

Ideal candidates have 2–4 years in AP, a Bachelor's degree in a related field, and strong Excel and accounting software skills. This on-site role emphasizes detail, process improvement, and timely reporting.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2–4 years of relevant accounting or accounts payable experience.
• Minimum of 24 months of experience performing responsibilities comparable to those outlined above.

Responsibilities

• Review, verify, and obtain appropriate approvals for vouchers and invoices prior to payment.
• Prepare invoice deduction notices and debit memos as required.
• Audit freight invoices against freight manifests and supporting documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and related matters.
• Analyze vendor accounts and, when necessary, negotiate extended payment terms in coordination with management.
• Prepare accounts payable information and documentation for check processing.
• Generate accounts payable reports and maintain organized and accurate AP files and records.
• Prepare account analyses and supporting schedules as requested.
• Assist with month-end and monthly financial closing activities.
• Maintain and reconcile the petty cash fund and supporting receipts.
• Assist with accounts receivable activities and special accounting projects as needed.
• Work closely with Purchasing to investigate and resolve pricing and invoice discrepancies.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Analytical skills

Communication skills

Document interpretation

Excel proficiency

Accounting mindset

Multitasking

Team collaboration

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

Microsoft Office

Vendor accounting software

Job description

Company Confidential in Hayward, CA seeks a Sr. Accounts Payable Specialist to manage vendor invoices, approvals, and payments while supporting month-end close. You will collaborate with Purchasing, AR, and internal teams to resolve discrepancies and maintain accurate AP records.

Ideal candidates have 2–4 years in AP, a Bachelor's degree in a related field, and strong Excel and accounting software skills. This on-site role emphasizes detail, process improvement, and timely reporting.