AP Specialist

Vaco Recruiter Services; Sunnyvale (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Vaco Recruiter Services in Sunnyvale, TX seeks an Accounts Payable Specialist to manage invoices, payments, and AP activities with accuracy and compliance.

This fast-paced role requires 2+ years AP experience, strong Excel skills, and familiarity with SAP, Oracle, or NetSuite.

You will partner with vendors and internal teams, support month-end close, and help improve AP processes.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• 2+ years of Accounts Payable experience required.
• Experience processing high-volume invoices preferred.
• Strong understanding of accounting principles and AP best practices.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with ERP/accounting systems such as SAP, Oracle, Sage, Great Plains, NetSuite, or similar platforms preferred.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, and documentation before payment.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process ACH payments, wire transfers, and checks.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain and update vendor records, W-9s, and related documentation.
• Research and respond to vendor inquiries via phone and email.
• Process employee expense reports and reimbursements.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support 1099 preparation and reporting.
• Prepare AP reports and assist with audits as needed.
• Monitor AP inboxes and ensure invoices are processed within established deadlines.
• Identify opportunities to improve AP processes and workflow efficiencies.

Skills

Accounts Payable

Vendor relations

High-volume processing

Excel skills

Education

High school diploma or GED

Associate/Bachelor in Accounting, Finance, or Business

Tools

SAP

Oracle

Sage

NetSuite

Great Plains

Job description

Position Summary

The Accounts Payable Specialist is responsible for the timely and accurate processing of invoices, vendor payments, and accounts payable transactions. This role serves as a key point of contact for vendors and internal stakeholders while ensuring compliance with company policies, proper documentation, and accurate financial reporting. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced accounting environment. Located in Sunnyvale, TX.

Essential Duties and Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, and documentation before payment.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process ACH payments, wire transfers, and checks.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain and update vendor records, W-9s, and related documentation.
• Research and respond to vendor inquiries via phone and email.
• Process employee expense reports and reimbursements.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support 1099 preparation and reporting.
• Prepare AP reports and assist with audits as needed.
• Monitor AP inboxes and ensure invoices are processed within established deadlines.
• Identify opportunities to improve AP processes and workflow efficiencies.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• 2+ years of Accounts Payable experience required.
• Experience processing high-volume invoices preferred.
• Strong understanding of accounting principles and AP best practices.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with ERP/accounting systems such as SAP, Oracle, Sage, Great Plains, NetSuite, or similar platforms preferred.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.