Accounts Payable Specialist

HireLogic Search Group; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

HireLogic Search Group is seeking an Accounts Payable Associate in Miami to join our Finance team. You will process vendor invoices, perform three-way match, resolve discrepancies, and maintain records for the monthly close.

The role emphasizes strong attention to detail, documented processes, and professional vendor interactions. Candidate should have 2+ years of AP experience, knowledge of internal controls, and proficiency with MS Office.

Qualifications

• 2+ years of AP or related accounting experience.
• Working knowledge of AP processes, basic accounting principles, internal controls, and three-way match.
• Experience with AP automation, workflow tools, and exception management preferred.
• Proficiency in Microsoft Office.

Responsibilities

• Perform three-way match of invoices against purchase orders and receiving documentation, and resolve quantity, pricing, and receiving discrepancies with internal partners.
• Obtain and document approvals for invoice variances and exceptions per company policy.
• Post invoices within processing and cut-off deadlines, assigning GL coding, cost center, and supporting documentation.
• Follow up on non-approved, unmatched, and exception invoices to drive timely resolution.
• Prepare and review payment batches in line with payment schedules, approvals, and internal controls.
• Prevent duplicate invoices and payments, unauthorized charges, and other payment discrepancies.
• Process vendor credits, miscellaneous billings, returns, and vendor program billings and credits.
• Reconcile vendor statements and follow up on missing invoices, credits, and unapplied transactions.
• Respond to vendor and internal inquiries promptly and professionally.

Skills

Three-way match

AP processes

Internal controls

MS Office

Communication

Time management

Confidentiality

Teamwork

High-volume

Education

High school diploma

Accounting/Finance degree preferred

Tools

AP automation

Workflow tools

Exception management

Job description

Our client is seeking a detail-oriented Accounts Payable Associate to join their Finance team. You will process vendor invoices and expense vouchers, perform three-way match reconciliation, resolve exceptions, and maintain accurate records in support of the monthly close. The role is central to the company's disbursement controls and requires strong attention to detail, disciplined documentation, and responsive communication with vendors and internal partners.

Key Responsibilities

• Perform three-way match of invoices against purchase orders and receiving documentation, and resolve quantity, pricing, and receiving discrepancies with internal partners.
• Obtain and document approvals for invoice variances and exceptions per company policy.
• Post invoices within processing and cut-off deadlines, assigning GL coding, cost center, and supporting documentation.
• Follow up on non-approved, unmatched, and exception invoices to drive timely resolution.
• Prepare and review payment batches in line with payment schedules, approvals, and internal controls.
• Prevent duplicate invoices and payments, unauthorized charges, and other payment discrepancies.
• Process vendor credits, miscellaneous billings, returns, and vendor program billings and credits.
• Reconcile vendor statements and follow up on missing invoices, credits, and unapplied transactions.
• Respond to vendor and internal inquiries promptly and professionally.
• Review aging and open-item reports and investigate old or unusual balances.
• Support month-end close (AP cut-off, accruals, reconciliations) and internal and external audits.
• Maintain organized records of invoices, statements, approvals, and support, following internal controls and segregation of duties.
• Manage a high-volume workload and prioritize exceptions by payment terms, close deadlines, and vendor urgency.
• Support other AP and Finance activities as needed.

Qualifications

• High school diploma required; associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 2+ years of AP or related accounting experience preferred.
• Working knowledge of AP processes, basic accounting principles, internal controls, and three-way match.
• Experience with AP automation, workflow tools, and exception management preferred.
• Proficiency in Microsoft Office.
• Strong communication, organization, and time management skills.
• Ability to maintain confidentiality, work independently and within a team, and support the team during peak and month-end periods.
• Experience in distribution, supply chain, or a similar high-volume environment is a plus.