Accounts Payable Specialist

Beacon Hill; Conshohocken (Montgomery County); On-site; USD 45,000 - 65,000; Full time

Job summary

Beacon Hill is seeking an Accounts Payable Specialist in Conshohocken, PA. The role involves processing high-volume vendor invoices, ensuring accurate financial records, and collaborating with vendors and internal stakeholders. Ideal candidates should have 2+ years of accounts payable experience, strong attention to detail, and proficiency in ERP systems. This opportunity combines a fast-paced environment with the chance to streamline processes and contribute to financial accuracy.

Qualifications

• 2+ years of hands-on accounts payable experience in a corporate or high-volume environment.
• Strong attention to detail with the ability to meet tight deadlines.
• Comfortable working with large data sets.

Responsibilities

• Process high-volume vendor invoices with accuracy.
• Prepare and execute weekly and monthly payment runs.
• Assist with month-end close activities related to accounts payable.

Skills

Vendor invoicing

General ledger accounting

Excel

GAAP principles

Communication skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

ERP or accounting systems

Job description

Overview

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring accurate coding and timely payment, maintaining vendor relationships, and supporting month-end close activities. This role plays a key part in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.

Responsibilities

• Process high-volume vendor invoices, including review for accuracy, proper approvals, and correct general ledger coding
• Perform 2-way or 3-way matching of invoices, purchase orders, and receiving documents as applicable
• Prepare and execute weekly and monthly payment runs (checks, ACH, wires, credit cards)
• Maintain and reconcile accounts payable aging and resolve invoice discrepancies with vendors and internal stakeholders
• Set up and maintain vendor records, including W-9 documentation and payment terms
• Assist with month-end close activities, including account reconciliations and accruals related to AP
• Identify opportunities for process improvements and assist with AP automation initiatives as needed

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 2+ years of hands-on accounts payable experience in a corporate or high-volume environment
• Working knowledge of general ledger accounting and basic GAAP principles
• Experience with ERP or accounting systems
• Strong Excel skills and comfort working with large data sets
• High attention to detail with the ability to meet tight deadlines
• Strong communication skills and ability to collaborate cross-functionally

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.