AP Specialist

Vaco Recruiter Services; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco Recruiter Services in Louisville, KY seeks an Accounts Payable Specialist to join our finance team. You will process invoices, manage vendor relationships, and support timely payments.

We require 2+ years in AP, strong Excel and ERP skills, and meticulous recordkeeping. You will collaborate with internal departments and assist with month-end close.

Qualifications

• 2+ years of Accounts Payable experience.
• Strong understanding of accounting principles and AP processes.
• Experience with major ERP/accounting systems.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Ensure compliance with company policies and accounting procedures.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Maintain accurate vendor records and supporting documentation.
• Generate AP reports and assist with audits as needed.
• Collaborate with internal departments to resolve invoice and payment issues.

Skills

AP processing

Vendor management

Excel (VLOOKUP, Pivot)

Attention to detail

Communication skills

Multitasking

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Job description

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for processing invoices, maintaining vendor relationships, reconciling accounts, and ensuring timely and accurate payment of company obligations. The ideal candidate has strong accounting knowledge, excellent communication skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Ensure compliance with company policies and accounting procedures.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Maintain accurate vendor records and supporting documentation.
• Generate AP reports and assist with audits as needed.
• Collaborate with internal departments to resolve invoice and payment issues.

Qualifications

• 2+ years of Accounts Payable experience.
• Strong understanding of accounting principles and AP processes.
• Experience with ERP/accounting systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables preferred.
• Excellent attention to detail and organizational skills.
• Strong problem-solving and communication abilities.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with automated invoice processing systems.
• Exposure to month-end close and general ledger reconciliations.
• Experience in a manufacturing, distribution, or corporate environment.