Senior Administrative Support Assistant (Seasonal/Temporary)

Information-and-Referral-Federation-of-Los-Angeles-County; Pasadena (CA); On-site; USD 23,000 - 33,000; Part time

Job summary

211 LA is seeking a motivated Senior Administrative Support Assistant for a seasonal assignment through December. You will provide essential administrative support to grant-funded projects and help maintain information and referral services for the agency.

Responsibilities include developing forms, preparing correspondence, managing office supplies, coordinating with vendors, updating databases, preparing reports, and assisting with event planning and general clerical tasks.

Qualifications

• Two years of college or substantially equivalent experience.
• One year of clerical or customer service experience.
• Excellent oral communication skills.
• Ability to type 45 wpm.
• Proficiency with Microsoft Word for Windows and Google Suite.
• Valid California Driver's License and access to an automobile.
• Ability to lift up to 25 pounds.

Responsibilities

• Support grant-funded projects with organization, follow-up, and materials prep.
• Help coordinate seasonal events, including holiday party planning.
• Develop forms, prepare correspondence, and maintain office supplies.
• Type, copy, and prepare formal documents, including RFPs and training materials.
• Maintain database logs and prepare activity reports.
• Coordinate facility requests and provide clerical support to all departments.

Skills

Typing 45 wpm

Oral communication

Detail-oriented

Time management

Customer service

Education

Two years of college or equivalent experience

Tools

Microsoft Word for Windows

Google Suite

Database basics

Job description

Company Overview:211 LA is a dynamic, forward-thinking organization committed to fostering a culture of innovation, inclusivity, and professional growth. As a leader in Information and Referral Services, we take pride in providing our employees with a supportive and collaborative environment where they can thrive and contribute to the success of our company.Position: Senior Administrative Support Assistant (Seasonal/Temporary)Reports To: Administrative ManagerDepartment: AdministrationDuration: Approximately 5–7 weeks, through the end of DecemberWork Arrangement: Fully onsiteKey Responsibilities and Duties:211 LA is seeking a motivated and detail-oriented Senior Administrative Support Assistant for a seasonal temporary assignment through the end of December. In this role, you will provide essential administrative support to special grant-funded projects, assisting with organization, follow-up, and materials preparation for agency services, as well as supporting core information and referral services. You will also take on specific project-based assignments, including assisting with holiday party planning and other seasonal initiatives.Support special projects through various tasks, including organization, follow-up, and materials preparation for agency services and core information and referral servicesAssist with specific seasonal projects, including holiday party planningDevelop forms, prepare correspondence, maintain office supplies, and interact with vendorsReceive requests for clerical assistance from all agency departments and process them appropriatelyType, photocopy, and prepare formal documents, including RFPs and training materialsMaintain database logs and prepare reports for activities, including editing and updating entriesPrepare general correspondence from verbal instructionsSearch the database for appropriate resources and assist with various specialized data input tasksProvide general filing and other documentation for hard-copy filesProvide additional clerical support as directedAssist with coordinating facility requestsUse a personal vehicle to run company errands as needed; mileage reimbursed per company policy.Qualifications:Ability to type 45 wpmWorking knowledge of Microsoft Word for Windows and Google SuiteAbility to understand the basic structure and logic of databases and data entriesFlexible and detail-oriented; ability to work with minimal direct supervisionExcellent oral communication skillsAbility to evaluate priorities and appropriately schedule workAbility to work under time pressuresAbility to lift up to 25 poundsAbility to work independently and in a team settingAbility to get along well with others, including persons of different ethnic or cultural backgroundsPossession of a valid California Driver's License, proof of current insurance, and access to an automobileTwo years of college or substantially equivalent experienceOne year of experience in a clerical or customer service capacity, or other capacity that requires interaction with the publicStrong telephone skills and professional phone etiquetteCompensation: $20.32 per hourPhysical Demands & Working Conditions:The work environment characteristics described here are representative of those employees encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Ability to lift up to 20 pounds.Prolonged periods of sitting at a desk.How to Apply:Interested candidates are encouraged to apply promptly, as this is a time-sensitive seasonal position through the end of December.Equal Opportunity Employer Statement211 LA is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.