Senior Administrative Support Assistant (Seasonal/Temporary)

INFORMATION AND REFERRAL FEDERATION OF LOS ANGELES COUNTY; Pasadena (CA); On-site; USD 23,000 - 33,000; Part time

Job summary

211 LA is seeking a Senior Administrative Support Assistant for a seasonal, fully onsite assignment in Pasadena through the end of December. You will provide essential administrative support to grant-funded projects and support information and referral services, with duties including document preparation and coordinating tasks.

The role reports to the Administrative Manager and requires typing 45 wpm, proficiency in Microsoft Word and Google Suite, and the ability to lift up to 25 pounds.

Qualifications

• Typing 45 wpm
• Proficient in Microsoft Word and Google Suite
• Understanding of databases and data entry
• Flexible, detail oriented, able to work with minimal supervision
• Excellent oral communication skills
• Able to lift up to 25 pounds
• Two years of college or substantially equivalent experience
• One year of clerical or customer service experience
• Strong telephone etiquette

Responsibilities

• Provide administrative support for grant-funded projects and agency services
• Develop forms, prepare correspondence, and maintain office supplies
• Type, photocopy, and prepare documents including RFPs and training materials
• Maintain database logs and prepare activity reports
• Coordinate facility requests and assist with holiday party planning
• Use a personal vehicle for errands; mileage reimbursed per policy

Skills

Typing 45 wpm

Microsoft Word

Google Suite

Communication skills

Time management

Teamwork

Education

Two years college

Tools

Database software

Job description

Job Details: Job Location: Headquarters - Pasadena, CA 91101, Salary Range: $20.32 - $20.32 Hourly, Company Overview:

211 LA is a dynamic, forward-thinking organization committed to fostering a culture of innovation, inclusivity, and professional growth. As a leader in Information and Referral Services, we take pride in providing our employees with a supportive and collaborative environment where they can thrive and contribute to the success of our company.

Position: Senior Administrative Support Assistant (Seasonal/Temporary)

Reports To: Administrative Manager

Department: Administration

Duration: Approximately 5–7 weeks, through the end of December

Work Arrangement: Fully onsite

Key Responsibilities and Duties:

211 LA is seeking a motivated and detail-oriented Senior Administrative Support Assistant for a seasonal temporary assignment through the end of December. In this role, you will provide essential administrative support to special grant-funded projects, assisting with organization, follow-up, and materials preparation for agency services, as well as supporting core information and referral services. You will also take on specific project-based assignments, including assisting with holiday party planning and other seasonal initiatives.

• Support special projects through various tasks, including organization, follow-up, and materials preparation for agency services and core information and referral services
• Assist with specific seasonal projects, including holiday party planning
• Develop forms, prepare correspondence, maintain office supplies, and interact with vendors
• Receive requests for clerical assistance from all agency departments and process them appropriately
• Type, photocopy, and prepare formal documents, including RFPs and training materials
• Maintain database logs and prepare reports for activities, including editing and updating entries
• Prepare general correspondence from verbal instructions
• Search the database for appropriate resources and assist with various specialized data input tasks
• Provide general filing and other documentation for hard-copy files
• Provide additional clerical support as directed
• Assist with coordinating facility requests
• Use a personal vehicle to run company errands as needed; mileage reimbursed per company policy.

Qualifications:

• Ability to type 45 wpm
• Working knowledge of Microsoft Word for Windows and Google Suite
• Ability to understand the basic structure and logic of databases and data entries
• Flexible and detail-oriented; ability to work with minimal direct supervision
• Excellent oral communication skills
• Ability to evaluate priorities and appropriately schedule work
• Ability to work under time pressures
• Ability to lift up to 25 pounds
• Ability to work independently and in a team setting
• Ability to get along well with others, including persons of different ethnic or cultural backgrounds
• Possession of a valid California Driver's License, proof of current insurance, and access to an automobile
• Two years of college or substantially equivalent experience
• One year of experience in a clerical or customer service capacity, or other capacity that requires interaction with the public
• Strong telephone skills and professional phone etiquette

Physical Demands & Working Conditions:

• Ability to lift up to 20 pounds.
• Prolonged periods of sitting at a desk.

Compensation: $20.32 per hour

Equal Opportunity Employer Statement

211 LA is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.