Senior Executive Assistant

AppleOne Employment Services; Santa Ana (CA); Sur place; USD 45 000 - 54 000; Plein temps

Avantages offerts par ce poste

Temp-to-hire opportunity

Résumé du poste

AppleOne Employment Services is seeking a Senior Executive Assistant to support a busy leadership team in the performing and fine arts sector. This temp-to-hire role requires proactive, highly organized, and discreet professional who can manage priorities in a fast-paced executive office.

You will handle calendars, meetings, and critical communications, anticipate needs, and contribute to productions and time-sensitive initiatives while maintaining confidentiality.

Qualifications

• 3–5 years of executive assistant or senior administrative support experience.
• Ability to work independently with minimal direction.
• Strong organizational skills and attention to detail.
• Professional communication and executive presence.

Responsabilités

• Provide high-level executive support to leadership and manage priorities.
• Coordinate calendars, schedules, meetings, and documents.
• Anticipate needs and complete tasks with minimal direction.
• Maintain confidentiality and professional office environment.
• Support special projects, productions, and time-sensitive initiatives.
• Represent the executive office professionally in all communications.

Connaissances

Executive support

Calendar management

Prioritization

Confidentiality

Independent work

Communication

Office software

Event coordination

Outils

Microsoft Office

Google Workspace

Slack

Zoom

Description du poste

Job Summary

We are seeking a Senior Executive Assistant for a temp-to-hire opportunity supporting a busy leadership team in the performing and fine arts industry. This role is ideal for an experienced executive support professional who can step in quickly, operate with confidence, and manage priorities in a fast-paced executive office environment. The right candidate will be proactive, highly organized, polished, and able to work independently with minimal direction. This is a strong opportunity for someone who enjoys supporting senior leaders, anticipating needs, keeping operations on track, and contributing to a professional, collaborative workplace. The team values focus, follow-through, discretion, and a service-oriented approach. For the right person, this temporary assignment may develop into a long-term opportunity.

Key Responsibilities

• Provide high-level administrative and executive support to leadership, ensuring priorities, schedules, and follow-up items are managed efficiently.
• Anticipate needs, take ownership of assignments, and complete tasks with minimal direction in a fast-paced environment.
• Manage multiple competing priorities while maintaining accuracy, professionalism, and confidentiality.
• Coordinate communications, meetings, calendars, documents, and administrative details as needed.
• Support special projects, productions, and time-sensitive initiatives connected to business and arts-related operations.
• Represent the executive office professionally through appropriate communication, appearance, judgment, and workplace boundaries.

Compensation and Benefits

• Pay: $33 to $39 per hour.
• Job type: Temp-to-hire.
• Location: Santa Ana, CA, with an upcoming move to Costa Mesa, CA.
• Schedule note: Some evening and weekend work may occur due to productions and projects. While temporary, this is expected to be rare unless the employee chooses to participate.

Required Qualifications and Skills

• Provide senior-level executive administrative support to leadership.
• Manage calendars, priorities, follow-up items, communications, and time-sensitive requests.
• Support special projects, productions, and executive office operations.
• Maintain a professional, organized, and confidential executive support environment.
• 3 to 5 years of executive assistant or senior administrative support experience.
• Ability to work independently with very little direction.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
• Proactive mindset with the ability to anticipate needs and take ownership of outcomes.
• Strong follow-through, attention to detail, and ability to stay focused under pressure.
• Professional communication skills and executive presence.
• Ability to maintain appropriate workplace boundaries, confidentiality, and discretion.
• Flexibility to support occasional evening or weekend needs related to productions or projects.

Preferred Qualifications

• Experience supporting executive leadership in an arts, entertainment, nonprofit, production, or creative organization.
• Prior experience in a temp-to-hire or fast-moving staffing assignment.
• Comfort working in an environment with production schedules, events, projects, or shifting priorities.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.