Administrative Assistant — Ops & Data Support (Temp-to-Hire)

Ultimate Staffing; Huntington Beach (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Ultimate Staffing in Huntington Beach, CA is seeking an Administrative Assistant to support a busy office and manufacturing environment. The role involves answering phones, greeting visitors, maintaining records, updating databases and ERP systems, and assisting with purchasing, shipping, and production paperwork.

You will prepare reports and manage deadlines in a fast-paced setting. Candidates should have strong Microsoft Outlook/Word/Excel skills, accurate data entry, and excellent

Qualifications

• Experience as Administrative Assistant or similar role.
• Proficient in Outlook, Word, Excel.
• Accurate data entry and recordkeeping.
• Manufacturing or distribution environment experience is a plus.

Responsibilities

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up.
• Assist with shipping and receiving documentation, including packing slips and related records.
• Prepare reports, meeting notes, schedules, and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Skills

Data entry

Time management

Communication

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP systems

Job description

Ultimate Staffing in Huntington Beach, CA is seeking an Administrative Assistant to support a busy office and manufacturing environment. The role involves answering phones, greeting visitors, maintaining records, updating databases and ERP systems, and assisting with purchasing, shipping, and production paperwork.

You will prepare reports and manage deadlines in a fast-paced setting. Candidates should have strong Microsoft Outlook/Word/Excel skills, accurate data entry, and excellent