Seasonal Administrative Support Specialist — Grants & Referrals

Information-and-Referral-Federation-of-Los-Angeles-County; Pasadena (CA); On-site; USD 23,000 - 33,000; Part time

Job summary

211 LA is seeking a motivated Senior Administrative Support Assistant for a seasonal assignment through December. You will provide essential administrative support to grant-funded projects and help maintain information and referral services for the agency.

Responsibilities include developing forms, preparing correspondence, managing office supplies, coordinating with vendors, updating databases, preparing reports, and assisting with event planning and general clerical tasks.

Qualifications

• Two years of college or substantially equivalent experience.
• One year of clerical or customer service experience.
• Excellent oral communication skills.
• Ability to type 45 wpm.
• Proficiency with Microsoft Word for Windows and Google Suite.
• Valid California Driver's License and access to an automobile.
• Ability to lift up to 25 pounds.

Responsibilities

• Support grant-funded projects with organization, follow-up, and materials prep.
• Help coordinate seasonal events, including holiday party planning.
• Develop forms, prepare correspondence, and maintain office supplies.
• Type, copy, and prepare formal documents, including RFPs and training materials.
• Maintain database logs and prepare activity reports.
• Coordinate facility requests and provide clerical support to all departments.

Skills

Typing 45 wpm

Oral communication

Detail-oriented

Time management

Customer service

Education

Two years of college or equivalent experience

Tools

Microsoft Word for Windows

Google Suite

Database basics

Job description

211 LA is seeking a motivated Senior Administrative Support Assistant for a seasonal assignment through December. You will provide essential administrative support to grant-funded projects and help maintain information and referral services for the agency.

Responsibilities include developing forms, preparing correspondence, managing office supplies, coordinating with vendors, updating databases, preparing reports, and assisting with event planning and general clerical tasks.