Senior Administrative Support — Academic Department Operations

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University invites applications for the Admin Support III - Physician Assistant Program at its Main Campus in Orem. The role supports faculty, staff, adjunct instructors, and students, handling administrative, financial, and operational duties within the department.

The position involves coordinating activities, managing budgets and purchasing, supporting HR processes, organizing events and meetings, and ensuring day-to-day operations run smoothly.

Qualifications

• Graduation from an accredited institution with an associate's degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.
• Bachelor's degree in a related field
• OR an associate degree in a related field + 2 years of related work experience
• OR 1 year of college coursework in a related field + 3 years of related work experience
• OR 2 years of college coursework in a related field + 2 years of related work experience
• OR 3 years of college coursework in a related field + 1 year of related work experience
• OR 4 years of related work experience

Responsibilities

• Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures.
• Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events.
• Maintain accurate minutes of meetings. Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours.
• Comply with university and departmental policies and procedures as well as ARC-PA accreditation standards.

Skills

Advanced admin duties

Budgeting and finance

Communication skills

Event planning

Social media management

Customer service

Education

Bachelor's degree in related field

Associate degree + 2 years related experience

1 year of college coursework + 3 years related

2 years of college coursework + 2 years related

3 years of college coursework + 1 year related

4 years of related work experience

Tools

Microsoft Office

Excel

Teams

Banner

TIMS

CourseLeaf

Qualtrics

Job description

Utah Valley University invites applications for the Admin Support III - Physician Assistant Program at its Main Campus in Orem. The role supports faculty, staff, adjunct instructors, and students, handling administrative, financial, and operational duties within the department.

The position involves coordinating activities, managing budgets and purchasing, supporting HR processes, organizing events and meetings, and ensuring day-to-day operations run smoothly.