Admin. Support II - Wasatch Campus

Woodbury School of Business; Campus (IL); On-site; USD 36,000 - 56,000; Full time

Job summary

Utah Valley University seeks an Administrative Coordinator to help connect the Wasatch Campus with the community and supporting instructors, students, and local partners. You will coordinate classes, manage communications, and assist daily operations to ensure accessible learning experiences.

The role blends program coordination with clerical duties, including data entry, record-keeping, and calendar management, enabling independent work while collaborating with campus colleagues to ensure

Qualifications

• Associate's degree plus one year of related experience.
• OR three years of education/experience totaling duties.
• Examples include 90 semester credits of related coursework or 60 credits with 1 year of related experience.

Responsibilities

• Enter student data and maintain records; schedule appointments and prepare routine correspondence.
• Organize community education classes for the Wasatch campus with support from the Community Education department.
• Assist the Wasatch Campus Director and perform other duties as assigned.

Skills

Office administration

Data entry

Customer service

Communication

Education

Associate's degree

Tools

Banner

Access

MS Office

Excel

Publisher

Word

Outlook

Email

Internet

Presentations

Job description

Position Announcement

Join a team that helps connect the community with meaningful learning opportunities while supporting the mission of Utah Valley University. In this role, you will coordinate community education programs for the Wasatch Campus, working with instructors, students, and community members to deliver engaging classes that enrich personal and professional development. Your efforts will have a direct impact on creating accessible educational experiences and fostering strong relationships between the university and the surrounding community.

Utah Valley University offers a collaborative and service-oriented environment where employees are encouraged to develop their skills, contribute new ideas, and make a visible difference. As part of this position, you will combine program coordination with a variety of administrative responsibilities, including preparing communications, managing documentation, and supporting daily operations. This role provides the opportunity to work independently while partnering with colleagues across the institution to ensure high-quality service and successful program delivery.

Summary Of Responsibilities

• Performs moderately complex and confidential administrative work such as entering student data, maintaining records, scheduling appointments, composing routine correspondence, and obtaining/providing factual information requiring knowledge of policies and procedures of both assigned and work-related areas.
• Organizes community education classes for the Wasatch campus with support from the Community Education department.
• Assists the Wasatch Campus Director as needed, along with all other duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate's degree and one year of experience; OR any combination of education and experience related to the Summary of Duties totaling three years.

For Example

• An associate's degree from an accredited institution in a related field and one year of related experience.
• OR three years of college coursework in a related field (approximately 90 semester credits).
• OR two years of college coursework in a related field (approximately 60 semester credits) and one year of related experience.
• OR one year of college coursework in a related field (approximately 30 semester credits) and two years of related experience.
• OR three years of related experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best standard practices relating to position and assigned tasks.
• Knowledge of computers and computer software applications including Banner, Access databases, e-mail, internet, presentations, MS Office suite, particularly Excel, Publisher, Word and Outlook.

Skills

• Skills in office methods, techniques, practices, and procedures.
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, and databases.
• Skills in customer service and professionalism.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures.
• Ability to communicate effectively, verbally and in writing.
• Ability to meet and work with people of various backgrounds.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.