Admin Support III - Physician Assistant Program

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University invites applications for the Admin Support III - Physician Assistant Program at its Main Campus in Orem. The role supports faculty, staff, adjunct instructors, and students, handling administrative, financial, and operational duties within the department.

The position involves coordinating activities, managing budgets and purchasing, supporting HR processes, organizing events and meetings, and ensuring day-to-day operations run smoothly.

Qualifications

• Graduation from an accredited institution with an associate's degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.
• Bachelor's degree in a related field
• OR an associate degree in a related field + 2 years of related work experience
• OR 1 year of college coursework in a related field + 3 years of related work experience
• OR 2 years of college coursework in a related field + 2 years of related work experience
• OR 3 years of college coursework in a related field + 1 year of related work experience
• OR 4 years of related work experience

Responsibilities

• Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures.
• Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events.
• Maintain accurate minutes of meetings. Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours.
• Comply with university and departmental policies and procedures as well as ARC-PA accreditation standards.

Skills

Advanced admin duties

Budgeting and finance

Communication skills

Event planning

Social media management

Customer service

Education

Bachelor's degree in related field

Associate degree + 2 years related experience

1 year of college coursework + 3 years related

2 years of college coursework + 2 years related

3 years of college coursework + 1 year related

4 years of related work experience

Tools

Microsoft Office

Excel

Teams

Banner

TIMS

CourseLeaf

Qualtrics

Job description

Admin Support III - Physician Assistant Program

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706533

Closing: 9/30/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Academic Affairs

Position Announcement

This position offers the opportunity to play a central role insupporting the success of a dynamic academic department at Utah Valley University. As the Admin Support, you will serve as a keyresource for faculty, staff, adjunct instructors, and studentswhile managing a wide range of administrative, financial, andoperational functions. The role provides meaningful variety andresponsibility, including coordinating departmental activities,overseeing budgets and purchasing, supporting human resourcesprocesses, organizing events and meetings, and ensuring the smoothday-to-day operation of the department.

In addition to developing expertise in university systems andprocesses, you will have the opportunity to build skills inleadership, project coordination, financial management,communications, and supervision. This position offers acollaborative work environment where strong organizational andproblem-solving abilities are highly valued. By maintainingdepartment communications, supporting academic initiatives, andhelping create a positive and efficient experience for students andemployees, you will make a visible and lasting contribution to thedepartment's success and the university community.

Summary of Responsibilities

• Perform advanced and confidential administrative duties.Maintain up-to-date knowledge of university policies andprocedures. Establish, update, and maintain files, lists, andrecords. Coordinate and facilitate meetings, program functions, andspecial events. Maintain accurate minutes of meetings. Manage thedepartment website and social media accounts. Ensure the front deskis staffed during peak student hours. Comply with university anddepartmental policies and procedures as well as ARC-PAaccreditation standards.
• Manage department financial activities: budgets, ePAFs, eSAFs,workload reports, requisitions, purchase orders, travel, P-cardpurchases, index tracking, and reconciliation. Monitor andreconcile expenditures. Facilitate repairs by IT and MediaServices.
• Oversee People and Culture tasks, posting job openings,assisting search committees, scheduling interviews, and onboardingnew employees. Manage part-time employees, supervise timecards, andmaintain accurate payroll records. Train and oversee lower-levelstaff and student employees.
• Coordinate semester book adoptions with UVU's Bookstore,publishers, and vendors. Coordinate and track faculty and studentprofessional licenses, certifications, immunizations, drug tests,and other documentation. Collaborate with the department chair inpreparing semester class and lab/clinic schedules. Facilitate thesubmission of schedules. Communicate with students regarding classchanges and other schedule-related matters. Coordinate withadjuncts regarding class schedules. Issue parking permits forcampus visitors.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate'sdegree and two years of experience related to the summary ofduties; OR any combination of education and/or experience totalingfour years.

• Bachelor's degree in a related field
• OR an associate degree in a related field + 2 years of relatedwork experience
• OR 1 year of college coursework in a related field + 3 years ofrelated work experience
• OR 2 years of college coursework in a related field + 2 yearsof related work experience
• OR 3 years of college coursework in a related field + 1 year ofrelated work experience
• OR 4 years of related work experience

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketingcommunications, correspondence, and appropriate matters ofetiquette in various settings.
• Databases and applications (Microsoft Suite, Banner, TIMS,CourseLeaf, Qualtrics)

Skills

• Office methods, techniques, practices, and procedures.
• Proficient in using computers and software applications,including Microsoft word processing, Excel spreadsheets, email,Teams, internet, databases, and Power Point presentations.
• Experienced in budget preparation and financial managementusing Excel.
• Capable of preparing and interpreting reports, charts, graphs,and tables.
• Strong interpersonal, problem-solving, and decision-makingskills.
• Exceptional customer service orientation and phoneetiquette.
• Skilled in planning and executing events, as well as postingrelevant content to departmental social media accounts.
• Effective verbal and written communication skills.

Abilities

• Ability to perform a variety of administrative duties withminimal or no supervision.
• Capable of working independently on multiple tasks,prioritizing, and following projects through to completion.
• Skilled in dealing with diverse personalities and high-stressenvironments.
• Able to follow oral and written procedures andinstructions.
• Anticipates department and student needs.
• Communicates clearly and concisely in writing and orally.
• Maintains confidentiality of highly sensitive information.
• Demonstrates professional demeanor and poise.
• Ability to build positive working relationships with peoplefrom varied backgrounds, perspectives, and experiences.
• Plans and anticipates potential changes, actingaccordingly.
• Enacts strategic changes affecting multiple stakeholders,including high-level university leadership.
• Coordinates activities and projects with otherdepartments.

EEO Statement

UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law.