Senior Administrative Specialist: Scheduling & Reporting

University of Miami; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Miami is seeking a Sr. Administrative Assistant to provide comprehensive clerical and office support for the assigned department(s). The role involves data analysis, report preparation, and handling routine and confidential inquiries to assist department leadership.

Responsibilities include scheduling, minutes, travel planning, document preparation, and maintaining filing systems while ensuring adherence to university policies and safeguarding assets.

Qualifications

• Learning agility to adapt to new procedures and priorities.
• Ability to work collaboratively in a team environment.
• Proficiency in office software and standard computer applications.
• Strong written and verbal communication skills for stakeholders.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Job description

The University of Miami is seeking a Sr. Administrative Assistant to provide comprehensive clerical and office support for the assigned department(s). The role involves data analysis, report preparation, and handling routine and confidential inquiries to assist department leadership.

Responsibilities include scheduling, minutes, travel planning, document preparation, and maintaining filing systems while ensuring adherence to university policies and safeguarding assets.