Senior Administrative Assistant - Hybrid (Miami)

University of Miami; Miami (FL); Hybride; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical and dental benefits

Tuition remission

Résumé du poste

The University of Miami is seeking a Senior Administrative Assistant in Miami, FL, to provide clerical and office support for the assigned department. The role handles data reporting, scheduling, travel arrangements, minutes, and communications to help operations run smoothly.

Key duties include minute taking, calendar updates, and travel planning, with a focus on confidentiality and efficiency. This is a full-time, hybrid position within the University system and requires strong communication

Qualifications

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 3 years of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsabilités

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.

Connaissances

Learning Agility

Teamwork

Technical Proficiency

Communication

Formation

High School Diploma

Description du poste

The University of Miami is seeking a Senior Administrative Assistant in Miami, FL, to provide clerical and office support for the assigned department. The role handles data reporting, scheduling, travel arrangements, minutes, and communications to help operations run smoothly.

Key duties include minute taking, calendar updates, and travel planning, with a focus on confidentiality and efficiency. This is a full-time, hybrid position within the University system and requires strong communication