Senior Office Operations & Administrative Manager

University of Miami; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Miami in the United States is seeking an Office Manager to oversee clerical operations, payroll, records, and department procedures to boost efficiency.

The role emphasizes policy development, staff supervision, budgeting support, and internal controls, with a focus on accuracy and compliant processes. This is a full-time temporary position requiring strong communication and technical proficiency.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Minimum 5 years in office management.
• Certification: relevant certifications preferred.
• Proficiency in office software and data systems.
• Strong communication skills and ability to train staff.

Responsibilities

• Manages office operations and procedures; prepares payroll; controls correspondence; designs filing systems.
• Provides historical reference by defining procedures for retention and disposal of records.
• Maintains office efficiency by planning and implementing office systems and equipment procurement.
• Develops and implements office policies, standards, and procedures.
• Completes operational requirements by scheduling and assigning employees; follows up on results.
• Keeps management informed by reviewing reports and identifying trends.
• Maintains office staff by recruiting, selecting, and training employees; coaches and evaluates staff.
• Assists with budget preparation, scheduling expenditures, and variance analysis.
• Establishes and assesses internal controls; ensures training on policy and procedures.

Skills

Office management

Recruitment

Budgeting

Staff coaching

Policy implementation

Education

High School Diploma or equivalent

Certification in Office Administration (optional)

Tools

Office software

Data management systems

Job description

The University of Miami in the United States is seeking an Office Manager to oversee clerical operations, payroll, records, and department procedures to boost efficiency.

The role emphasizes policy development, staff supervision, budgeting support, and internal controls, with a focus on accuracy and compliant processes. This is a full-time temporary position requiring strong communication and technical proficiency.