Senior Administrative Assistant

University of Miami; United States; Ibrido; USD 40.000 - 50.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Dental benefits

Tuition remission

Comprehensive benefits package

Descrizione del lavoro

The University of Miami's Department of Pathology invites applications for a full-time Sr. Administrative Assistant.

The role is hybrid and based in Miami, FL, supporting department leadership and staff with calendar management, travel coordination, meeting minutes, and routine clerical tasks. Responsibilities include preparing reports, maintaining filing systems, handling inquiries, and coordinating communication across the department.

Competenze

• High School Diploma or equivalent with relevant experience.
• Minimum 3 years of relevant administrative experience.
• Strong written and verbal communication skills.
• Proficiency with standard office software and technology.

Mansioni

• Supports department and/or leadership with daily clerical tasks.
• Collects and analyzes data; prepares reports, charts, budgets, and presentations.
• Responds to non-routine inquiries and routes to leadership.
• Plans meetings and takes detailed minutes as needed.
• Answer phones and provide information to callers.
• Schedules appointments and maintains calendars.
• Makes travel arrangements for leadership and staff.
• Composes correspondence; creates spreadsheets and presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing system.

Conoscenze

Learning Agility

Teamwork

Technical Proficiency

Communication

Formazione

High School Diploma or equivalent

Strumenti

Office software

Descrizione del lavoro

The Department of Pathology has an exciting opportunity for a full-time Sr. Administrative Assistant to work hybrid in Miami, FL.

Core Job Summary

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions

1. Supports department and/or department leadership with daily clerical tasks.
2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
4. Plans meetings and takes detailed minutes, as needed.
5. Answers phone calls, provides information to callers or connects callers to appropriate staff.
6. Schedules appointments and updates calendars.
7. Makes travel arrangements and reservations for department leadership and staff, as needed.
8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
9. Greets and provides general support to visitors.
10. Develops and maintains department filing system.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education:

High School Diploma or equivalent/relevant experience, certification or license

Experience:

Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Compensation and Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

About UHealth--University of Miami Health System

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Equal Opportunity Employer

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status and Employee Type

Job Status: Full time

Employee Type: Staff