Senior Administrative Assistant (H)

Uloop Inc.; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Tuition remission

Job summary

University of Miami is seeking a full‑time Sr. Administrative Assistant in Miami, FL, to provide diverse clerical support for the Department of Neurological Surgery.

The role includes scheduling, travel planning, report preparation, and correspondence management to ensure smooth operations. Candidates should have a high school diploma or equivalent, at least 3 years of relevant experience, and strong communication and technical skills to handle confidential information and complex data.

Qualifications

• High school diploma or equivalent and relevant experience required.
• Minimum 3 years of relevant experience.
• Ability to learn new procedures, technologies, and protocols.

Responsibilities

• Supports department and leadership with daily clerical tasks.
• Collects, analyzes data and prepares reports and materials.
• Plans meetings and takes detailed minutes as needed.
• Responds to inquiries and routes messages for department leadership.
• Greets visitors and provides general support to staff and visitors.
• Updates calendars and coordinates travel arrangements.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma

Job description

Current Employees: If you are a current staff, faculty or temporary employee at the University of Miami, please click here https://www.myworkday.com/umiami/d/task/1422$7248.htmld to log in to Workday for the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf.

Job Overview

The Department of Neurological Surgery is currently seeking a full‑time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate efficient operations of the office.

Core Job Functions

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non‑routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit‑level policies and procedures and safeguards University assets.

Core Qualifications

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 3 years of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specific Job Functions

• Provide administrative support to the department faculty and Vice Chair with day‑to‑day tasks (managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.).
• Assist with preparation of special projects and or reports (PressGaney, KYRUUS, and PowerBI scorecards, UnitedWay).
• Responsible for ONCALL monthly entries and provide monthly reviews for Qgenda & Amcom.
• Updating data entry to AMCOM and Q‑Genda as needed.
• Updating inventory logs and ordering of office supplies.
• Assist and serve as key contact for surplus, IT, Telecomm, CANON and facilities as needed.
• Support department and/or department leadership with daily clerical tasks and/or special projects.
• Responsible for completing medical forms such as medical orders, FMLA, Home Health, patient letters, etc.
• Responsible for processing reimbursements and reconciling charges when needed.
• Assist with front‑desk reception and NICE system call coverage when needed.
• Serve as back up to the department Administrative/Executive Assistants when needed.
• Assist with the development of special projects and or events as needed in the department.
• Assist with boarding requirements specific to the UMH/JMH.
• Assist providers with UM & JMH recredentialing/reappointments.
• Train new hires with overall administrative functions.
• Assist with any other tasks as determined necessary.

Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth – University of Miami Health System, South Florida's only university‑based health system, provides leading‑edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub‑specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time | Employee Type: Staff