Senior Administrative Assistant

University of Miami; Miami (FL); Híbrido; USD 45 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical and dental benefits

Tuition remission

Resumo da oferta

The University of Miami is seeking a Senior Administrative Assistant in Miami, FL, to provide clerical and office support for the assigned department. The role handles data reporting, scheduling, travel arrangements, minutes, and communications to help operations run smoothly.

Key duties include minute taking, calendar updates, and travel planning, with a focus on confidentiality and efficiency. This is a full-time, hybrid position within the University system and requires strong communication

Qualificações

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 3 years of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsabilidades

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.

Conhecimentos

Learning Agility

Teamwork

Technical Proficiency

Communication

Formação académica

High School Diploma

Descrição da oferta de emprego

## Senior Administrative AssistantApplyremote type: Hybridlocations: Miami, FLtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R100095795**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The University of Miami/UHealth Global Institute has an exciting opportunity for a full time Sr. Administrative Assistant to work in Miami, FL.**CORE JOB SUMMARY** The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. **DEPARTMENT JOB FUNCTIONS*** Supports department and/or department leadership with daily clerical tasks.* Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.* Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.* Plans meetings and takes detailed minutes, as needed.* Answers phone calls, provides information to callers or connects callers to appropriate staff.* Schedules appointments and updates calendars.* Makes travel arrangements and reservations for department leadership and staff, as needed.* Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. 9. Greets and provides general support to visitors.* Develops and maintains department filing system.* Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS*** High School Diploma or equivalent/relevant experience, certification or license* Minimum 3 years of relevant experience required* Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.* Teamwork: Ability to work collaboratively with others and contribute to a team environment.* Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.***Any relevant education, certifications and/or work experience may be considered.***The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.**Job Status:**Full time**Employee Type:**Staff