Sr. Administrative Assistant, Temporary, Full Time

University of Miami; Coral Gables (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

The University of Miami in Coral Gables, FL is seeking a temporary Sr. Administrative Assistant to support the Office of the Vice Provost for Research & Scholarship.

The role involves clerical tasks, data preparation, meeting support, scheduling, travel coordination, and general office duties. The ideal candidate will have a high school diploma or equivalent, at least 3 years of relevant experience, strong communication skills, and proficiency with standard office software.

Qualifications

• High School Diploma or equivalent/relevant experience.
• Minimum 3 years of relevant experience.
• Strong written and verbal communication skills.
• Proficiency with standard office software and computer applications.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Prepares reports, charts, budgets, and presentation materials.
• Handles inquiries from internal and external sources on behalf of leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers phones and directs callers to appropriate staff.
• Schedules appointments and maintains calendars.
• Arranges travel for leadership and staff.
• Drafts correspondence and creates spreadsheets and presentations.
• Greets visitors and provides general office support.
• Maintains department filing systems.
• Follows University and unit policies and safeguards assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent/relevant experience

Tools

Microsoft Office Suite

Email/Calendar systems

Data presentation tools

Job description

The Office of the Vice Provost for Research & Scholarship has a great job opportunity for a temporary Sr. Administrative Assistant to work at the University of Miami.

CORE JOB SUMMARY

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

CORE QUALIFICATIONS

Education

High School Diploma or equivalent/relevant experience, certification or license

Experience

Minimum 3 years of relevant experience required

Certification and Licensing

Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time

Employee Type: Temporary