Medical Office Assistant: Scheduling & Patient Care

University of Miami; Coral Gables (FL); On-site; USD 40,000 - 48,000; Full time

Job summary

The University of Miami in Miami, FL is seeking a full-time Administrative Assistant to join the Department of Orthopaedics Sports Medicine. The role supports daily clerical tasks and office operations to enable smooth clinical scheduling and communications.

Responsibilities include scheduling, data entry, file management, travel arrangements, and correspondence with patients and staff, while upholding university policies and professional service standards.

Qualifications

• Learning agility to adapt to procedures and priorities.
• Strong teamwork and collaboration with staff.
• Proficient use of office software and tools.
• Clear written and verbal communication with stakeholders.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Prepares basic reports, charts, and presentation materials.
• Responds to routine inquiries with standard correspondence.
• Plans meetings and takes detailed minutes when needed.
• Answers calls and directs callers to appropriate staff.
• Schedules appointments and keeps calendars updated.
• Arranges travel for department leadership and staff.
• Types correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general office support.
• Maintains department filing system and records.
• Adheres to university policies and protects assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Job description

The University of Miami in Miami, FL is seeking a full-time Administrative Assistant to join the Department of Orthopaedics Sports Medicine. The role supports daily clerical tasks and office operations to enable smooth clinical scheduling and communications.

Responsibilities include scheduling, data entry, file management, travel arrangements, and correspondence with patients and staff, while upholding university policies and professional service standards.