Executive Secretary II: Office Admin & Coordination

Hawaii State Department of Education; Waipahu (HI); On-site; USD 42,000 - 45,000; Full time

Job summary

Hawaii State Department of Education seeks a Secretary II to perform a broad range of clerical tasks, greet visitors, handle calls, and manage records and communications. The role supports the supervisor and other staff, ensuring operating efficiency in a fast-paced office environment.

Salary is set at SR-14 level with monthly pay; responsibilities include drafting correspondence, maintaining files, arranging travel, and supervising junior clerical staff when required.

Qualifications

• General Clerical Experience showing knowledge of English grammar, spelling and arithmetic.
• Ability to read and understand oral and written instructions; speak and write clearly.
• Substitution rules permit education or experience to satisfy part of the requirements.

Responsibilities

• Greets visitors and answers the telephone; refers calls to supervisor and staff.
• Receives and opens mail; routes to supervisor and relays information.
• Establishes and maintains files; provides records upon request.
• Procures supplies and services through agency channels.
• Reviews outgoing correspondence for format and accuracy.
• May type, take dictation, or transcribe using shorthand or stenotype.
• Explains details of services, methods, or policies.
• May supervise clerical subordinates on highly complex work.

Skills

English grammar

Arithmetic

Reading instructions

Oral and written communication

Education

High school diploma

Secretarial/clerical coursework or diploma

Bachelor's degree substitution (education/administration)

Tools

Typewriter

Shorthand

Stenotype machine

Job description

Hawaii State Department of Education seeks a Secretary II to perform a broad range of clerical tasks, greet visitors, handle calls, and manage records and communications. The role supports the supervisor and other staff, ensuring operating efficiency in a fast-paced office environment.

Salary is set at SR-14 level with monthly pay; responsibilities include drafting correspondence, maintaining files, arranging travel, and supervising junior clerical staff when required.