Senior Administrative Secretary, English Dept

University of South Alabama; Mobile (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of South Alabama's English department seeks a Secretary V to manage clerical operations on the main campus. The role involves preparing correspondence, schedules in Banner, room assignments, and ongoing data entry across Banner Finance and the Student Records System.

The position requires strong organizational skills, reliability, and the ability to supervise student workers, process hiring paperwork, and support faculty with reports and compliance tasks.

Qualifications

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• An equivalent combination of education or experience may be considered.
• Experience with Banner systems or university admin software is a plus.

Responsibilities

• Prepares correspondence, reports, and forms using a PC.
• Assists Chair and faculty by preparing class schedules in Banner and handling room assignments.
• Uses Banner Finance and Student Records System to access departmental and student information.
• Supports faculty candidate searches, including ads, paperwork, and files.
• Prepares Faculty Activity & Annual Reports for the department.
• Hires and supervises students, assigns duties, and checks work.
• Processes paperwork to hire graduate assistants, teaching assistants, and interns.
• Handles leave reports and GA timesheets.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors; answers phone and directs calls.

Skills

Secretarial experience

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Banner

Banner Finance

Student Records System

Job description

The University of South Alabama's English department seeks a Secretary V to manage clerical operations on the main campus. The role involves preparing correspondence, schedules in Banner, room assignments, and ongoing data entry across Banner Finance and the Student Records System.

The position requires strong organizational skills, reliability, and the ability to supervise student workers, process hiring paperwork, and support faculty with reports and compliance tasks.