Executive Administrative Assistant to VP, Finance

University of South Alabama; Mobile (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of South Alabama's Business Office is seeking an Administrative Assistant to support the Vice President and Associate Vice President of Finance. Responsibilities include coordinating conferences, preparing background materials, recording minutes, handling mail, and composing routine letters.

Requires a high school diploma or equivalent with five years of administrative experience. Strong organizational and communication skills are essential for daily calendar management and travel

Qualifications

• High school diploma or equivalent with five years of admin experience.
• Equivalent combination of education and experience may be considered.
• Strong organizational and written/oral communication skills.

Responsibilities

• Acts as personal assistant to the Vice President and Associate Vice President of Finance for a unit of extensive scope.
• Coordinates conferences: space, time and logistics, and informs participants.
• Records minutes as secretary at meetings and distributes final versions.
• Receives, screens and reviews incoming mail and drafts routine replies.
• Prepares materials for supervisor public speaking engagements.
• Maintains calendars, schedules appointments, and arranges travel and lodging.
• Researches and analyzes complex reports as directed.
• May supervise and train secretarial staff as needed.
• Answers phones, greets visitors, and routes inquiries.
• Regular attendance and overtime as required.

Skills

Administrative experience

Secretarial experience

Calendar management

Communication skills

Research and drafting

Education

High school diploma or equivalent

Job description

The University of South Alabama's Business Office is seeking an Administrative Assistant to support the Vice President and Associate Vice President of Finance. Responsibilities include coordinating conferences, preparing background materials, recording minutes, handling mail, and composing routine letters.

Requires a high school diploma or equivalent with five years of administrative experience. Strong organizational and communication skills are essential for daily calendar management and travel