Secretary V

University of South Alabama; Mobile (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of South Alabama's English department seeks a Secretary V to manage clerical operations on the main campus. The role involves preparing correspondence, schedules in Banner, room assignments, and ongoing data entry across Banner Finance and the Student Records System.

The position requires strong organizational skills, reliability, and the ability to supervise student workers, process hiring paperwork, and support faculty with reports and compliance tasks.

Qualifications

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• An equivalent combination of education or experience may be considered.
• Experience with Banner systems or university admin software is a plus.

Responsibilities

• Prepares correspondence, reports, and forms using a PC.
• Assists Chair and faculty by preparing class schedules in Banner and handling room assignments.
• Uses Banner Finance and Student Records System to access departmental and student information.
• Supports faculty candidate searches, including ads, paperwork, and files.
• Prepares Faculty Activity & Annual Reports for the department.
• Hires and supervises students, assigns duties, and checks work.
• Processes paperwork to hire graduate assistants, teaching assistants, and interns.
• Handles leave reports and GA timesheets.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors; answers phone and directs calls.

Skills

Secretarial experience

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Banner

Banner Finance

Student Records System

Job description

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s English department is seeking to hire a Secretary V.

Essential Functions

These are the job duties required of the position.

• Prepares correspondence, reports, various forms and other documents using a PC.
• Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
• Utilizes Banner Finance and Student Record System to access departmental and student information.
• Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affi ative Action Report.
• Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
• Hires and supervises students to include assigning duties and checking work.
• Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
• Handles leave reports and GA timesheets.
• Compiles portfolios for part-time and full-time faculty members upon request.
• Assists students with registration problems.
• Assists faculty to include giving make-up exams to students and proctoring exams.
• Provides departmental information to faculty, staff and students.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors.
• Answers phone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/23/2026

Job Close Date

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

Optional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.