Senior Executive Assistant to Academic Leadership

University of North Alabama; Florence (AL); On-site; USD 42,000 - 65,000; Full time

Job summary

University of North Alabama seeks an experienced administrative professional to support the Deputy Provost and the Associate Provost for Academic Excellence. The role ensures smooth execution of initiatives, coordinating with divisional staff and campus partners to maintain alignment and efficient service across the division.

The position emphasizes calendar management, meeting coordination, budget processing, and responsible handling of confidential records.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred for additional qualification.
• Minimum of three years of administrative or related experience required.
• Experience in higher education is preferred.

Responsibilities

• Provide comprehensive administrative and operational support including complex calendar management and meeting coordination.
• Support governance activities with scheduling, agendas, documentation, and minutes.
• Assist with budgets across multiple funding sources and ensure compliance with policies.
• Coordinate grants and funded initiatives timelines and reporting.
• Process financial transactions and maintain audit-ready records.
• Serve as liaison with vendors and service providers; manage contracts and invoices.

Skills

Calendar management

Budget tracking

Executive communication

Vendor liaison

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

University of North Alabama seeks an experienced administrative professional to support the Deputy Provost and the Associate Provost for Academic Excellence. The role ensures smooth execution of initiatives, coordinating with divisional staff and campus partners to maintain alignment and efficient service across the division.

The position emphasizes calendar management, meeting coordination, budget processing, and responsible handling of confidential records.