Administrative Assistant

University of South Alabama; Mobile (AL); On-site; USD 34,000 - 52,000; Full time

Job summary

The University of South Alabama’s Real Estate Services and Asset Management department seeks an Administrative Assistant. This full-time role is on the Main Campus in Mobile, Alabama. Interested candidates should apply to be considered.

Responsibilities include secretarial support, calendar management, travel arrangements, and preparing reports using Adobe, Microsoft Office, Google Workspace, Concur, and Banner Finance Systems.

Qualifications

• HS diploma or GED with relevant administrative experience.
• Experience supporting executives and handling calendars.
• Proficiency with Office suite and travel reimbursements.

Responsibilities

• Provides secretarial and clerical support for the Office of Real Estate Services and Asset Management.
• Coordinates meetings, workshops and events, and records minutes when needed.
• Manages travel arrangements, scheduling, and related reimbursements.
• Prepares reports, requisitions, purchase orders and interdepartmental documents.

Skills

Administrative support

Clerical skills

Microsoft Office

Scheduling

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Concur

Banner Finance Systems

Job description

High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s department of Real Estate Services and Asset Management is seeking to hire an Administrative Assistant. Interested candidates should apply to be considered.

Essential Functions These are the job duties required of the position. Essential Functions

• Provides secretarial, clerical and administrative support for the Office of Real Estate Services and Asset Management under the direction of the Executive Director, along with minor support for the Chief Economic Development Officer and Office of Commercialization and Industry Collaboration.
• Interprets rules, regulations and policies while supporting the units of the division in planning, initiating, and carrying to completion moderately complex duties.
• Makes travel arrangements, schedules appointments, and assists in maintaining multiple personal and scheduled room use calendars.
• Prepares travel requests and travel reimbursements, correspondence, reports, requisitions, purchase orders, fund/revenue transfers, and direct pays which requires proficient use of Adobe, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Concur, and Banner Finance Systems and/or designated accounting Program(s) as directed.
• Coordinates meetings, workshops, conferences, and other events.
• Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination.
• Researches, creates and/or edits complex reports and documents.
• Reviews and edits documents for accuracy and completeness, and compliance with University guidelines.
• Receives and distributes incoming mail, phone calls, department inquiries and visitors.
• Communicates frequently with other directors, departmental chairs, faculty, administrators, non-University personnel, etc.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 07/30/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume

Optional Documents

• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.