Senior Administrative Secretary – District Operations

Bakersfield City School District; Bakersfield (CA); Vor Ort; USD 32.000 - 53.000; Vollzeit

Zusammenfassung

Bakersfield City School District is seeking an Administrative Secretary II to provide professional secretarial support in the Education Center. The role entails transcription, document preparation, staff coordination, and responsive customer service for district operations.

The position oversees clerical staff, maintains reports, supports meetings and events, and assists with communications via newsletters and social media, while ensuring adherence to district policies and testing requirements.

Qualifikationen

• Knowledge of office practices and district procedures.
• Experience in clerical and/or secretarial work.
• Ability to learn computer terminal and word processing equipment/systems.
• Ability to create, navigate, and maintain department/district website and social media information for business purposes
• Ability to multi-task, problem solve, and make sound independent decisions
• Ability to plan, organize, coordinate, and schedule administrative and clerical functions and activities
• Ability to effectively and efficiently perform highly responsible secretarial functions
• Must pass required tests

Aufgaben

• Performs secretarial duties of responsible nature; may take and transcribe dictation of various types; compose correspondence from brief notes and oral instructions; operate office machines, computer terminal and word processing equipment; type letters, requisitions, surveys, resolutions, board materials and various legal documents
• Organizes and coordinates clerical staff activities in department, including but not limited to organization, layout, and development of work assignments
• Responds to inquiries which involve the interpretation of policies, regulations, and operational procedures
• Answer inquiries involving use of initiative and independent judgment within limits of established policies and procedures
• Answers telephone; arranges appointments; sets up and maintains files; supervises, checks and prepares special and periodic reports involving compilation of materials and data
• Plans, organizes, and coordinates department and district meetings, inservices, and events for staff and community
• Assists in development and dissemination of information to District constituencies through variety of communication strategies, including but not limited to newsletters, brochures, memoranda, website, social media and other methods as assigned
• Assists with promoting District programs and events via social media channels
• Compiles and prepares materials as assigned
• Assists in developing and maintaining budget and other accounting procedures of office; perform any bookkeeping tasks associated with position
• Models personal and professional values of equity, integrity, caring, collaboration, personal and collective accountability
• Performs other related duties as assigned

Kenntnisse

Multi-tasking

Organizational skills

Independent judgment

Communication

Tools

Word processing software

Jobbeschreibung

Bakersfield City School District is seeking an Administrative Secretary II to provide professional secretarial support in the Education Center. The role entails transcription, document preparation, staff coordination, and responsive customer service for district operations.

The position oversees clerical staff, maintains reports, supports meetings and events, and assists with communications via newsletters and social media, while ensuring adherence to district policies and testing requirements.