Senior School Secretary & Office Administrator

Vallejo City Unified School District; Vallejo (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

VALLEJO CITY UNIFIED SCHOOL DISTRICT is seeking a School/Staff Secretary IV to support a high school/department. You will report to the Department Manager or Designee and perform core secretarial duties in an Academic Achievement & Accountability context.

You will manage inquiries, supervise clerical staff when needed, organize meetings, and maintain documents with advanced computer and software skills. Excellent typing and confidentiality are essential.

Qualifications

• Graduation from high school or equivalent with typing and office practice.
• At least four years of clerical experience including computer use.
• Experience in a school office is desirable.

Responsibilities

• Answer inquiries and provide information to public and staff by phone or in person.
• Inform supervisor accurately about information directed to the office.
• Supervise small group of clerical staff when needed.
• Plan clerical work to ensure timely submission of reports.
• Check and verify receipt of supplies and equipment.
• Record receipts of student money.
• Use computers, word processing, databases and spreadsheets proficiently.
• Edit material originating in the office.
• Arrange meetings and interviews for supervisors.
• Take notes, draft letters and memos with minimal instructions.

Skills

Typing 60 wpm

Word processing

Spreadsheet

Database

Office software

Independent work

Education

High school diploma or equivalent

4 years clerical experience including computer use

Tools

Office software tools

Job description

VALLEJO CITY UNIFIED SCHOOL DISTRICT is seeking a School/Staff Secretary IV to support a high school/department. You will report to the Department Manager or Designee and perform core secretarial duties in an Academic Achievement & Accountability context.

You will manage inquiries, supervise clerical staff when needed, organize meetings, and maintain documents with advanced computer and software skills. Excellent typing and confidentiality are essential.