Senior Administrative Secretary

Calista Corporation; Kirtland (NM); On-site; USD 40,000 - 60,000; Full time

Job summary

Calista Corporation in United States (Kirtland, NM) seeks a dedicated secretary to provide principal secretarial support, handle calls, schedule appointments, and maintain documentation under supervisor guidance.

The role requires a high school diploma, English communication, ability to obtain DoD Secret clearance, and strong MS Office skills. You will maintain files, coordinate forms, and support office operations with attention to detail.

Qualifications

• Must be a high school graduate or equivalent.
• Ability to communicate using the English language.
• Must be able to pass a drug test, and have, or be able to obtain, a DoD National Agency Check Investigation (NACI) Secret Security Clearance.
• Ability to safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage and accidental damage, including controller used controlled forms.
• Not an employee of the United States Government if employment will create a conflict of interest.
• Not an employee of the Department of the Air Force without approval IAW DoD 5500.7-R (Joint Ethics Regulation) or the Department of Defense if such employment would be contrary to policies contained in AFI64-106 (AF Industrial Labor Relations Activities).
• Must not pose a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population.
• Present a neat, clean and professional appearance at all times, unless precluded by assigned work.
• Must have excellent communication and customer service skills, as well as clear, effective technical writing ability.
• Ability to take initiative and be tenacious in completing routine duties as well as resolving novel challenges; analyze, research, find and follow-through with solutions, and document key steps.
• Demonstrable experience as a self-starter who takes initiative in problem resolution, and follow-through for non-routine issues.
• Strong knowledge and experience with Microsoft Windows Operating Systems, and the Microsoft Office 2013 or 2016 Suite of programs.

Responsibilities

• Screens telephone calls, visitors, and incoming correspondence; responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor or appropriate staff.
• May prepare and sign routine, nontechnical correspondence in own or supervisor's name.
• Schedules tentative appointments and makes arrangements for conferences and meetings; assembles background materials.
• May attend meetings and record and report on the proceedings.
• Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures.
• Collects information from the files or staff for routine inquiries on office program(s) or periodic reports; refers non-routine requests to supervisor.
• Explains to subordinate staff supervisor's requirements concerning office procedures; coordinates forms for the office and forwards for processing.
• Carries out recurring office procedures independently; supervisor provides specific instructions and checks completed work for accuracy.
• Maintains supervisor's calendar, makes appointments, and arranges meeting rooms.
• Maintains internal reports such as time and leave records, office equipment listings, and training plans.
• Requisitions supplies, printing, maintenance or other services; takes and transcribes dictation and maintains office files.

Skills

Data entry

Administrative support

Customer service

Communication

Problem solving

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Windows

Microsoft Office 2013/2016

Job description

Calista Corporation in United States (Kirtland, NM) seeks a dedicated secretary to provide principal secretarial support, handle calls, schedule appointments, and maintain documentation under supervisor guidance.

The role requires a high school diploma, English communication, ability to obtain DoD Secret clearance, and strong MS Office skills. You will maintain files, coordinate forms, and support office operations with attention to detail.