Secret-Cleared Admin & Operations Specialist

One Federal Solution; San Mateo (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

One Federal Solution is seeking an Administrative Support Specialist in California to provide administrative and technical support to the Managers, Supervisors, and Leadership. The role includes budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

Active Secret Clearance is required. The candidate should have a high school diploma, at least two years of administrative experience, and strong proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Two years of administrative and technical support experience.
• Active Secret Clearance
• Strong oral and written communication skills in English.
• Proficiency in Microsoft Office Suite and other office software.

Responsibilities

• Assist HR Manager, Supervisors, and Leadership with in-and-out processing of civilian employees.
• Support budget report preparation.
• Provide note-taking and admin support for conferences and meetings.
• Coordinate meetings and training, including space, tech, supplies, travel and related needs.
• Manage building badges, keys, and access for assigned personnel.
• Track selections from hiring events and monitor information in systems or spreadsheets.
• Maintain workload and facility, student, and instructor assignments.
• Order office supplies and manage materials as needed.
• Update recruitment calendars and manage applicant resumes in ATS.

Skills

Communication

Organizational skills

Multitasking

Microsoft Office

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

One Federal Solution is seeking an Administrative Support Specialist in California to provide administrative and technical support to the Managers, Supervisors, and Leadership. The role includes budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

Active Secret Clearance is required. The candidate should have a high school diploma, at least two years of administrative experience, and strong proficiency in Microsoft Office.