Executive Secretary II: Precise Administrative Support

Calista Corporation; New Mexico; Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Calista Corporation is seeking a detail-oriented executive secretary to provide principal secretarial support, manage the supervisor's calendar, and handle routine correspondence in a fast-paced office. The role requires strong communication, data entry accuracy, and proficiency with Microsoft Office; you will coordinate meetings, prepare background materials, and ensure timely responses.

This position emphasizes independent work, adherence to procedures, and professional appearance, with

Formación

• Must be a high school graduate or equivalent.
• Ability to communicate using the English language.
• Must be able to pass a DoD National Agency Check Investigation (NACI) Secret Security Clearance.
• Ability to safeguard government property and provide adequate resource protection.
• Present a neat, professional appearance and clear written communication.
• Excellent written communication and customer service skills.
• Self-starter with initiative for routine and non-routine duties.
• Experience with Microsoft Windows and Microsoft Office 2013/2016.

Responsabilidades

• Screens calls, visitors, and inquiries; route to supervisor or staff as needed.
• Prepare and sign routine correspondence in supervisor's name.
• Schedule appointments and arrange conferences with background materials.
• Attend meetings and report on proceedings.
• Review outgoing materials for accuracy and proper formatting; ensure clearances.
• Maintain calendars, time/leave records, and office files; manage mail.
• Requisition supplies and services; transcribe dictation; coordinate forms.

Conocimientos

Data entry

Customer service

Microsoft Office

Interpersonal skills

Written communication

Educación

High school diploma

Herramientas

Microsoft Office

Excel

Word

PowerPoint

Descripción del empleo

Calista Corporation is seeking a detail-oriented executive secretary to provide principal secretarial support, manage the supervisor's calendar, and handle routine correspondence in a fast-paced office. The role requires strong communication, data entry accuracy, and proficiency with Microsoft Office; you will coordinate meetings, prepare background materials, and ensure timely responses.

This position emphasizes independent work, adherence to procedures, and professional appearance, with