Executive Admin & Calendar Lead (Secret Clearance Eligible)

DT Professional Services; Port Hueneme (CA); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Long & short-term disability

401(k) retirement plans (with employer

tuition & certificate reimbursement

Paid time off (vacation/sick/holidays)

Job summary

DT Professional Services in Port Hueneme, CA is seeking a Secretary II to provide administrative and operational support to division leadership. You will manage calendars, coordinate meetings, arrange travel, and handle document routing and correspondence in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, with excellent written and verbal communication skills and the ability to manage competing priorities.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.
• Strong calendar management and scheduling experience supporting senior leadership.
• Experience coordinating meetings, events and travel arrangements (DTS or similar).
• Ability to prepare, format, and route official correspondence per Navy guidelines.
• Excellent organizational skills with high attention to detail.

Responsibilities

• Manage the Division Manager's calendar and optimize productivity.
• Coordinate end-to-end meetings, agendas, rooms, and catering for in-person and virtual events.
• Provide on-site support for conferences and ensure smooth AV setup.
• Process document routing for internal and higher-level signatures.
• Assist with timekeeping reports and travel vouchers in DTS.

Skills

Calendar management

MS Office

Meeting coordination

Travel arrangements

Verbal communication

Written communication

Secret clearance eligibility

Tools

DTS

Waypoints

Job description

DT Professional Services in Port Hueneme, CA is seeking a Secretary II to provide administrative and operational support to division leadership. You will manage calendars, coordinate meetings, arrange travel, and handle document routing and correspondence in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, with excellent written and verbal communication skills and the ability to manage competing priorities.