Executive Assistant to Senior Leadership

J. Katz & Partners, Inc; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client is seeking an experienced Executive Assistant to support senior leadership in its New York office. You will work closely with 3–4 senior professionals, including Partners and Managing Directors, coordinating calendars, travel, and communications to keep leadership organized and focused.

The role offers exposure to a global investment firm’s priorities and requires initiative, strong judgment, and professional discretion. Proficiency in Microsoft Office is essential.

Qualifications

• 3+ years of executive support experience.
• Experience in private equity, private markets, investment management, or professional services preferred.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication and ability to interact with senior leadership.

Responsibilities

• Manage complex executive calendars across time zones.
• Anticipate scheduling conflicts and ensure executives are prepared for meetings.
• Coordinate internal and external meetings with stakeholders.
• Prepare agendas, materials, and presentations.
• Arrange domestic and international travel with detailed itineraries.
• Submit expense reports.
• Assist with leadership meetings and events.
• Handle sensitive information with discretion.
• Collaborate with the administrative team.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multi-time zone coordination

Independent work

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our client, a highly regarded global private markets firm, is seeking an experienced Executive Assistant to support senior leadership in its New York office.

Supporting approximately 3–4 senior professionals, including Partners and Managing Directors, this opportunity offers close working relationships with leadership and exposure to the activities and priorities of a global investment firm. Through thoughtful coordination, communication, and follow-through, you will help executives stay organized, prepared, and focused.

The role will appeal to someone who enjoys varied work, takes initiative, and brings an interest in the business alongside strong executive support skills. The firm offers a collaborative, professional environment where sound judgment, ownership, and teamwork are valued.

Responsibilities

• Manage complex executive calendars, coordinating meetings and balancing priorities across schedules and time zones.
• Anticipate scheduling conflicts and ensure executives are prepared for upcoming meetings and commitments.
• Coordinate internal and external meetings with colleagues, clients, investors, and other stakeholders.
• Prepare agendas, meeting materials, correspondence, and presentations.
• Help keep communications, deadlines, and follow-up items on track.
• Arrange domestic and international travel, including detailed itineraries, accommodations, and ground transportation.
• Respond to travel changes and resolve logistical issues.
• Prepare and submit expense reports.
• Assist with leadership meetings, events, and occasional off-site programs.
• Handle sensitive information with discretion and sound judgment.
• Collaborate with the administrative team and provide backup support when needed.

Qualifications

• Three or more years of executive support experience, ideally working with multiple senior professionals.
• Experience in private equity, private markets, investment management, or professional services, including management consulting or law firms, is preferred.
• Experience coordinating executive calendars, travel, and meetings in a busy professional environment.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Excellent written and verbal communication skills and confidence interacting with senior leadership and external stakeholders.
• A proactive, resourceful approach and the ability to adapt as priorities change.
• An interest in understanding executives’ priorities and anticipating how best to support them.
• The ability to work independently while contributing to a collaborative team.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

If you enjoy working closely with senior leadership and being a trusted partner in managing their priorities, we would welcome a confidential conversation.