Executive Administrative Partner | Hybrid & Global Travel

Vertex Pharmaceuticals; Seattle (WA); Hybrid; USD 54,000 - 80,000; Full time

Benefits offered by this job

Hybrid work eligibility

Generous paid time off

Student loan repayment

Commuting subsidy

Job summary

Vertex Pharmaceuticals seeks a Senior Administrative Assistant to act as a trusted partner to the Executive Director, Seattle Research Site Head. You will manage calendars, travel, meetings, and invoices, while maintaining executive readiness and coordinating team operations across sites.

The role requires independent judgment, discretion, and strong communication with senior stakeholders. Hybrid work options and comprehensive benefits are offered.

Qualifications

• Experience supporting senior leaders in a fast-paced organization.
• Ability to handle confidential information with discretion.
• Proficiency with procurement and expense platforms (Concur, Coupa, Icertis).
• Strong MS 365 skills (Outlook, Teams, Word, PowerPoint, Excel).
• Ability to leverage AI productivity tools to improve efficiency while ensuring compliance.
• Proven ability to manage multiple projects with accuracy and accountability.

Responsibilities

• Provide executive and stakeholder support with proactive calendar and travel management.
• Coordinate complex meetings, events, and agendas with internal and external partners.
• Oversee budgeting, invoicing, and procurement workflows across systems.
• Prepare and distribute presentations and documents; ensure executive readiness.
• Support team operations, onboarding/offboarding, and records management.

Skills

Experience supporting senior leaders

Managing confidential matters

Microsoft 365 proficiency

AI-powered productivity tools

Strong written and verbal comms

Organizational multitasking

Tools

Concur

Coupa

Icertis

Microsoft 365

Job description

Vertex Pharmaceuticals seeks a Senior Administrative Assistant to act as a trusted partner to the Executive Director, Seattle Research Site Head. You will manage calendars, travel, meetings, and invoices, while maintaining executive readiness and coordinating team operations across sites.

The role requires independent judgment, discretion, and strong communication with senior stakeholders. Hybrid work options and comprehensive benefits are offered.