Senior Administrative Partner: Executive Ops & Travel Lead

Baker Tilly International; San Jose (CA); Híbrido; USD 40 000 - 68 000; Tempo integral

Resumo da oferta

Baker Tilly is seeking a Senior Administrative Business Partner in San Jose to provide advanced administrative support to principals and firm leaders. The role includes complex scheduling, travel management, confidential information handling, and preparation of executive communications.

It requires strong organizational skills and the ability to operate in a fast-paced, matrixed environment. The position is onsite in San Jose, with responsibilities spanning office operations and leadership

Qualificações

• High school diploma or GED required.
• 0–1 year of relevant experience; 5–8 years preferred.
• Strong organizational and priority management, with ability to protect executive time.

Responsabilidades

• Dual role supporting office operations and executive leadership scheduling.
• Manage complex calendars and prioritise requests to align with leaders’ priorities.
• Coordinate complex travel itineraries (domestic/international) and manage expenses.
• Draft correspondence, talking points, and presentation materials; handle confidential information.
• Support with client deliverables, including reports and engagement setup.
• Coordinate onsite and virtual leadership meetings, boardroom logistics, AV, catering, and visitors.
• Track tasks and coordinate cross-functional workflows; provide light project coordination.

Conhecimentos

Advanced organizational skills

Excellent communication

Executive presence

Problem solving

Project coordination

Formação académica

High school diploma or GED

Ferramentas

Microsoft Outlook

PowerPoint

SharePoint

Teams

Descrição da oferta de emprego

Baker Tilly is seeking a Senior Administrative Business Partner in San Jose to provide advanced administrative support to principals and firm leaders. The role includes complex scheduling, travel management, confidential information handling, and preparation of executive communications.

It requires strong organizational skills and the ability to operate in a fast-paced, matrixed environment. The position is onsite in San Jose, with responsibilities spanning office operations and leadership