Executive Admin Partner: Complex Scheduling & Travel

Baker Tilly US; San Francisco (CA); On-site; USD 62,000 - 102,000; Full time

Job summary

Baker Tilly US, LLP in San Francisco is seeking a Senior Administrative Business Partner to provide advanced administrative support to firm leaders. This role handles complex scheduling, executive travel, confidential information, and strategic communications for a defined geography, in person to support onsite leadership and market growth.

You will coordinate calendars, travel arrangements, meeting logistics, and client deliverables while maintaining discretion, professionalism, and a proactive

Qualifications

• 1 year of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Executive scheduling

Travel coordination

Communication

MS Office

Confidentiality

Stakeholder management

Problem solving

Cross-functional collaboration

Meeting logistics

Executive presence

Education

High school diploma

Tools

Outlook

PowerPoint

Teams

SharePoint

Job description

Baker Tilly US, LLP in San Francisco is seeking a Senior Administrative Business Partner to provide advanced administrative support to firm leaders. This role handles complex scheduling, executive travel, confidential information, and strategic communications for a defined geography, in person to support onsite leadership and market growth.

You will coordinate calendars, travel arrangements, meeting logistics, and client deliverables while maintaining discretion, professionalism, and a proactive