Senior Executive Scheduling & Admin Partner

Baker Tilly US; Washington (District of Columbia); On-site; USD 29,000 - 55,000; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support, including complex scheduling, travel planning, and confidential information management for principals and firm leaders within a defined geography.

This in-person role supports onsite leadership needs, interacts with executive teams, and contributes to market growth. The position requires strong organization, discretion, and top-notch communication skills.

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint) and collaboration platforms.
• Ability to anticipate needs and solve problems in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; geo support emphasis.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive information; assist with client deliverables and engagement setup.
• Stakeholder Coordination & Meeting Support: Manage onsite and virtual meetings, boardroom logistics, AV, catering, visitors, and event needs; coordinate materials across stakeholders.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Executive presence

Communication skills

Discretion and confidentiality

Problem solving

Organization

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

PowerPoint

Teams

SharePoint

Virtual meeting tools

Job description

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support, including complex scheduling, travel planning, and confidential information management for principals and firm leaders within a defined geography.

This in-person role supports onsite leadership needs, interacts with executive teams, and contributes to market growth. The position requires strong organization, discretion, and top-notch communication skills.