Senior Administrative & Operations Coordinator

Liberty University; Lynchburg (VA); On-site; USD 44,000 - 50,000; Full time

Job summary

Liberty University in Lynchburg, VA seeks a Senior Administrative Assistant to support the Executive Director of Student Life with calendar management, communication, and note-taking. You will help organize meetings, track projects, and maintain smooth office operations.

The role requires attention to detail, proactive initiative, and strong Microsoft Excel and Outlook skills. Ability to handle Convocation exemptions and coordinate travel is essential.

Qualifications

• Bachelor’s degree completed.
• 3-5 years of administrative experience.
• 3-5 years of Microsoft Excel and Outlook experience.

Responsibilities

• Manage the Executive Director of Student Life’s Outlook calendar, ensuring meetings, appointments, and focused work times are arranged efficiently.
• Schedule meetings and gather Student Life personnel as needed.
• Record detailed notes during meetings and events.
• Monitor project timelines, deliverables, and due dates for the Executive Director.
• Serve as liaison between the Executive and direct reports to ensure accountability and timely updates.
• Track and reconcile expenses for the Executive Director.
• Procure and maintain office supplies and ensure office equipment functions properly.
• Facilitate regular email correspondence and submit requisitions for Student Life operations and creative.
• Coordinate Convocation exemptions and communicate status to students and Residence Life.
• Coordinate travel and assist travelers with reconciliations per university policy.

Skills

Organization

Communication

Time management

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Excel

Outlook

SmartSheet

Job description

Liberty University in Lynchburg, VA seeks a Senior Administrative Assistant to support the Executive Director of Student Life with calendar management, communication, and note-taking. You will help organize meetings, track projects, and maintain smooth office operations.

The role requires attention to detail, proactive initiative, and strong Microsoft Excel and Outlook skills. Ability to handle Convocation exemptions and coordinate travel is essential.