Executive Assistant to the Dean – Calendar, Travel & Ops

Liberty University; Lynchburg (VA); Vor Ort; USD 29.000 - 34.000; Vollzeit

Benefits dieser Stelle

Health insurance

Retirement plans

Tuition assistance

Zusammenfassung

Liberty University is seeking a Senior Administrative Assistant to the Dean to support the Dean's priorities and daily operations on campus in Lynchburg, VA. You will coordinate calendars, travel, meetings, and communications, assist with expense reporting, and manage confidential records in a fast-paced environment.

The role requires four years of executive-level support, strong MS Office skills, and meticulous attention to detail.

Qualifikationen

• Minimum of four years of prior experience directly supporting an executive or other high-level leader, or four years of experience in a comparable high-level administrative or project support role.
• Bachelor’s degree in business administration, healthcare administration, communications, or a related field; or an associate degree with two additional years of directly related administrative experience.
• Operate independently with minimal supervision.
• Advanced technical and computer skills to support administrative functions including MS Office Suite with an emphasis on PowerPoint, Excel and database skills, electronic calendar management, various videoconferencing applications such as Teams etc., and email applications.
• Detail-oriented, self-starter and results-driven achiever with excellent organizational and project management skills, strong attention to detail, and ability to multi-task with demanding timeframes.
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency, manage multiple assignments, set priorities, and adapt to changing conditions.
• Strong analytical/problem-solving skills using sound judgment within policy parameters.
• Provides high quality customer service orientation.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff both verbally and in writing, with excellent editing and proofreading ability; must be an exceptional listener.
• Strong ability to work independently and as a team member.
• Ability to use high-level discretion and maintain a high level of confidentiality in all aspects of services provided.
• Diplomacy, professional appearance and demeanor, and excellent attendance.
• Social perceptiveness, being aware of others’ reactions and understanding why they react as they do.

Aufgaben

• Direct daily administrative tasks of the Dean’s office.
• Manage the Dean’s calendar and travel arrangements, including appointments, scheduling, and event registrations.
• Coordinate meetings with detailed meeting plan management and take minutes as required.
• Maintain a database of contacts to assist with tracking internal and external contacts.
• Assist with drafting briefing documents, memos, correspondence, and communications projects.
• Prepare PowerPoint presentations and maintain complex Excel spreadsheets and reports.
• Maintain comprehensive and accurate records and support special projects and events.
• Respond to inquiries from faculty, staff, students, and external contacts with discretion.
• Provide back-up administrative support to other areas as needed.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communications

MS Office

Attention to detail

Ausbildung

Bachelor's degree in business administration

Associate degree with related experience

Tools

MS Office

PowerPoint

Excel

Database skills

Jobbeschreibung

Liberty University is seeking a Senior Administrative Assistant to the Dean to support the Dean's priorities and daily operations on campus in Lynchburg, VA. You will coordinate calendars, travel, meetings, and communications, assist with expense reporting, and manage confidential records in a fast-paced environment.

The role requires four years of executive-level support, strong MS Office skills, and meticulous attention to detail.